Executive Assistant

The Executive Assistant will provide high-level administrative support to the CEO.

This role requires someone who is proactive, adaptable, and able to manage multiple tasks in a fast-paced tech environment and managing schedules, organizing meetings, coordinating travel, handling correspondence, and serving as a liaison between the executive and internal/external stakeholders.

JOB RESPONSIBILITY

Administrative Support & Calendar Management:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
• Prepare agendas, materials, and presentations for meetings.
• Handle incoming and outgoing correspondence on behalf of the executive.

Communication:

• Act as the primary point of contact between the executive and stakeholders.
• Draft, review, and edit emails, reports, and other documents.
• Screen and direct phone calls and inquiries to appropriate parties.

Organizational Coordination:

• Plan and coordinate events, meetings, and conferences.
• Monitor and manage project timelines, ensuring deadlines are met.
• Collaborate with other departments to fulfill organizational needs.

Travel and Expense Management:

• Arrange travel itineraries, accommodations, and transportation.
• Process and reconcile expense reports promptly.

Confidentiality and Professionalism:

• Handle sensitive and confidential information with discretion.
• Represent the executive professionally in all interactions.

QUALIFICATION & SKILLSET

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within the IT or technology industry.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G Suite (Google Calendar, Google Drive, etc.).
• Excellent organizational, time management, and multitasking skills.
• Exceptional written and verbal communication skills.
• Ability to work independently and handle multiple projects with minimal supervision.
• Strong attention to detail and ability to prioritize.
• Experience managing travel arrangements and expense reports.
• Discretion and confidentiality are essential.

Preferred Skills:

Experience supporting C-level executives in a fast-paced, high-tech environment.