Executive Assistant

DESIGNATION

Executive Assistant

LOCATION

Pune, Full Time.

ABOUT US

We are an innovative skin, beauty & wellness brand headquartered in Pune, operating an e-commerce platform with multi-brand retail services across India and a signature facial spa (skin studio). We are a dynamic team looking to grow our physical presence and expand to Mumbai & Delhi.

The Executive Assistant to the Directors at KOSA provides high-level support through scheduling, research, reporting, and internal/external coordination on behalf of the Director. The ideal candidate is highly organized, detail-oriented, a strong communicator, and a proactive problem-solver who thrives in a dynamic, fast-paced environment. Prior startup experience is a plus

ROLES & RESPONSIBILITIES

• Calendar Management:

  Manage the Director’s calendar and schedule appointments for the core team, ensuring smooth coordination.

• Team Coordination:

  Liaise daily with core team members to track progress and maintain alignment across functions.

• Target Monitoring:

  Monitor company goals and ensure all teams remain aligned with deliverables and timelines.

• Vendor Liaison:

  Coordinate with outsourced teams and partners to support ongoing projects and operations.

• Research Support:

  Conduct research as needed for business development, partnerships, or strategic planning.

• Data & File Management:

  Organize and maintain internal records, documents, and databases systematically.

• Project Execution:

  Set and manage deadlines, timelines, and deliverables efficiently for multiple ongoing initiatives.

• Representation:

  Represent the Director professionally in meetings and communications.

• Professionalism and Efficiency:

  Uphold a high standard of professionalism and organizational efficiency.

PROFILE

• Experience:

  Minimum 2 years as an Executive/Personal Assistant to senior leadership (CXOs/Founders/Managing Directors).

• Industry:

  Background or interest in Wellness, Beauty, Skincare, or Hospitality preferred.

• Skills:

  Strong organizational and interpersonal skills, multitasking, and proactive. communication, tech-savvy, fluent in English & Hindi. Willingness to hustle.

• Degree:

  Bachelor’s degree in any discipline.