Executive Assistant

We at FutureWorks Media are seeking a highly organized, proactive, and dynamic Executive Assistant to the CEO. In this role, you will be responsible for providing comprehensive support to the CEO in a high-growth, fast-paced environment. This position requires exceptional communication skills, attention to detail and the ability to handle sensitive information with discretion. You will play a critical role in ensuring the smooth operation of the CEO's daily activities, including scheduling and correspondence.

Executive Support:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Act as a gatekeeper and manage the flow of information to the CEO.

• Draft, review, and send communications on behalf of the CEO, as and when required.

• Assist with preparation and editing of presentations, reports, and other documents as needed.

Administrative Duties:

• Organize and maintain files and records, ensuring that materials are easily accessible.

• Conduct research and provide information to the CEO as required.

• Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

• Handle confidential and sensitive information with the utmost discretion.

Project Management:

• Support the CEO in managing special projects, tracking progress, and ensuring deadlines are met.

• Collaborate with various departments to support cross-functional initiatives.

Relationship Management:

• Liaise with internal and external stakeholders on behalf of the CEO.

• Build and maintain strong relationships with key stakeholders.

• Represent the CEO in a professional and positive manner during interactions with stakeholders.

Travel and Event Coordination:

• Plan and organize executive travel itineraries, accommodation, and related logistics.

• Assist in organizing company events, meetings, and conferences attended by the CEO.

Required Qualification:

• Bachelor's degree preferred (Business Administration, Communications, or related field)

• Additional certifications in office administration or project management are a plus

• 1-3 years of experience as an Executive Assistant or similar role, preferably supporting C-level executives.

• Proficiency in Google Workspace(Gmail, Google Docs, Google Sheets, Google Slides).

• Experience with calendar management systems (Google Calendar, Outlook Calendar), travel booking platforms and expense management tools

• Experience in project management is a plus.

• Exceptional organizational and time management skills with the ability to multitask and prioritize.

• Strong written and verbal communication skills.

• High level of professionalism, integrity, and discretion in handling confidential information.

• Ability to work independently and anticipate needs.

Key Attributes:

• Proactive: Takes initiative and anticipates the needs of the CEO before they arise.

• Detail-oriented: Pays close attention to details, ensuring accuracy and thoroughness in all tasks.

• Adaptable: Able to work in a fast-paced, ever-changing environment.

• Problem-solver: Can think critically and provide solutions to challenges that may arise.

• Strong Interpersonal Skills: Ability to work well with a diverse group of people and maintain positive relationships.