Executive Assistant For the Board of Directors

Role & responsibilities This role involves managing the Board's schedules, preparing meeting materials, taking minutes, and handling confidential correspondence. The ideal candidate will act as a liaison between the Board, senior management, and external stakeholders, ensuring smooth operations and timely communication. This position requires exceptional organizational skills, attention to detail, and the ability to maintain professionalism while working under pressure in a dynamic environment. The Executive Assistant will be a trusted partner to the Board, helping them manage their priorities and execute key governance functions effectively. Key Responsibilities: 1. Board Support & Coordination Manage the scheduling and logistics of Board and Committee meetings, including coordinating travel and accommodations. Prepare and distribute Board meeting agendas, presentations, and minutes in a timely manner. Ensure all meeting materials are organized and accessible to Board members prior to meetings. 2. Communication & Liaison Serve as a primary point of contact between the Board, senior management, and external stakeholders. Draft and manage confidential correspondence and communications for the Board. 3. Document Management & Reporting Take detailed minutes during Board and Committee meetings, ensuring accuracy and completeness. Maintain organized and secure files of Board materials, minutes, and other key documentation. Prepare Board reports and assist in the development of presentations as needed. Preferred Candidate Profile: The ideal candidate is an organized, detail-oriented professional with 5+ years of experience in executive or Board-level support. They possess strong communication skills and the ability to manage multiple tasks while maintaining confidentiality. The candidate should be proactive, resourceful, and able to work independently in a fast-paced environment. Experience with corporate governance or working with Board members is a plus.