Executive Assistant

We’re Hiring: Executive Assistant (Operations & Admin)

Full-Time | Remote | ₹20,000/month | High-Accountability Role

About the Role

Executive Assistant

This role is not just about managing calendars or sending reminders — it’s about being the operational backbone of a high-performance sales team. From ensuring our leads show up on time, to coordinating interviews and keeping our CRM clean, this role demands precision, speed, and relentless follow-through.

You’ll work closely with the CEO and the sales team to ensure everything runs smoothly — every hour, every day.

Your Core Mission

• Maximize Show-Up Rates

  for booked calls through smart reminders and confirmations

• Keep Calendars Organized

  — for the CEO and sales reps — without any clashes or misses

• Ensure Discipline & Reporting

  from the team: EODs, data sheets, and task tracking

• Coordinate Interviews

  and forward qualified candidates to the CEO

• Handle Admin Tasks

  across Facebook, Skool, CRMs, and internal dashboards

• Ensure Agreements

  are sent to clients within 24 hours

Key Responsibilities

• Confirm sales appointments via WhatsApp
• Call unconfirmed leads and ensure confirmations
• Real-time coordination with sales reps to delay or reschedule calls as needed
• Schedule appointments in CEO’s calendar using Calendly or manually
• Track EODs, data sheets, and task completion from sales and account managers daily
• Share client agreements within 24 hours of closing
• Manage Facebook and Skool communities
• Conduct initial 15-minute screening interviews and forward qualified candidates to the CEO

Key Performance Indicators (KPIs)

• 80%+ show-up rate on booked calls
• 100% of sales calls confirmed a day prior
• 80%+ of no-shows rebooked within 3 days
• EODs and data sheets submitted by 7 PM daily
• Minimum 10 qualified second-round interview handovers per month
• 100% agreements shared within 24 hours

What We’re Looking For

• Excellent English communication (written + verbal)
• Extremely punctual and organized
• Comfortable with remote work and responsive during working hours
• Prior experience in sales or coordination roles is a bonus
• Familiarity with Slack, Google Calendar, CRMs (Close, Pipedrive, Monday.com), Calendly, Skool, Facebook Groups is preferred
• Willing to work full-time:

  9 AM – 5 PM, Monday to Saturday

What You’ll Need To Succeed

• Strong follow-up mindset — you don’t wait, you chase
• High attention to detail — mistakes and misses aren’t your thing
• Ownership — you see a problem, you solve it
• Team spirit — you’re not just working with people, you’re working for the mission
• Structured mindset — you love spreadsheets, calendars, and things being in order

Our Core Values

• Punctuality

  — We run on time, every time

• Discipline

  — Systems > drama

• Ownership

  — You never say “that’s not my job”

• Team-first attitude

  — We rise together

Compensation

• Base Salary:

  ₹20,000/month

• Performance Bonuses:

  Based on consistent delivery and show-up metrics

Ready to Apply?

If you’re someone who loves keeping things in order, thrives in high-performance environments, and can handle real-time operations without dropping the ball — we want to hear from you.