Executive Assistant

About Cityflo

Cityflo is a daily commute company that provides a comfortable, stress-free travel experience for corporate professionals, as an alternative to driving. With premium buses, a simple app and caring customer service, our passengers get the luxury of time in their busy schedules — where they can read their book, watch Netflix, nap or simply soak in the view of the city. We're bringing joy back to commuting, and turning around urban traffic woes in a big way. Today, we run 350 buses and log 15000 daily bookings. After having established a strong product-market fit and building a profitable business in Mumbai, we’ve expanded services to Hyderabad, where the commute problem is as urgent and exciting. Over the next 2 years, we plan to scale to 1000 buses and 100,000 daily bookings across both the cities.

Cityflo is well-funded by prominent VCs — India Quotient, Lightbox Ventures. Website: https://www.cityflo.com/ App: https://bnc.lt/cityflo/

Role – Executive Assistant to Co-Founder

Key Responsibilities:

1. Calendar, Meeting & Travel Management

Own the cofounder’s calendar: prioritize meetings, block focus time, and handle rescheduling with professionalism Coordinate internal and external meetings, ensuring all stakeholders are aligned

Handle all logistics for domestic and international travel (flights, hotels, local transport)

2. Communication & Coordination

Act as a bridge between the cofounder and internal/external stakeholders

Draft, proofread, and format emails, presentations, and communication material

Handle follow-ups from meetings and ensure timely execution of action items

3. Strategic Support

Assist in project tracking, reporting, and cross-functional coordination

Conduct internet research, compile business briefs, and maintain confidential documents

Prepare pitch decks, meeting notes, and documentation as required

4. Operations & Miscellaneous

Manage expenses, invoices, reimbursements, and other operational tasks Help plan internal events, town halls, and offsites

Occasionally assist in personal tasks to enable better work-life balance for the cofounder

Skills & Qualifications:

Graduate in any discipline; post-graduate or MBA preferred (not mandatory)

2–4 years of experience as an EA Excellent verbal and written communication skills in English Strong proficiency with Google Workspace (Docs, Sheets, Slides, Calendar)

High attention to detail and ability to multitask effectively

Professional, trustworthy, and able to handle sensitive information with discretion

Presentable personality with a positive, can-do attitude

What We’re Looking For:

Someone who understands the pace and mindset of growing startups

High emotional intelligence and strong relationship-building skills

Self-starter who takes ownership and doesn't need micromanagement

Comfortable with ambiguity and quick decision-making

What You’ll Gain:

Exposure to strategic decision-making at the leadership level Cross-functional visibility and mentorship from top leadership

A dynamic role where no two days look the same

Opportunities to grow into Chief of Staff or Operations Lead roles

To apply, shoot us a mail at ashwini.mahadik@cityflo.com with your resume