Executive Assistant

Company: ARAI

Education/Qualification:

• Bachelor's degree in Business Administration, Management, or a related field in English medium.
  

Additional Qualifications (Preferred):

• Proficiency in multiple languages (English, Hindi, Marathi, or more) can be a significant advantage.
• PGD/certification in administration, project management.
  

Experience (Minimum 310 years):

• Minimum 310 years of experience as an Executive Assistant cum Departmental Administrator.
• Experience of working in the automotive industry or similar institutional setup is a plus.
• Experience in project management is a plus.
• Experience in office automation and digitisation is a plus.
  

Skills:

• Fluency in English.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and analytical skills.
• Experience with calendar management, scheduling, and coordination.
• Basic knowledge of HR, finance, and administrative procedures.
  

Personal Attributes:

• Detail-oriented:

  Keen eye for detail and accuracy in all tasks.

• Proactive:

  Takes initiative and anticipates the needs of the Head of Department.

• Adaptable:

  Comfortable working in a fast-paced and dynamic environment.

• Professionalism:

  Demonstrates a high level of professionalism and decorum at all times.

Key Responsibilities (General):

• Provide administrative support to the department head and team members.
• Manage calendars, schedules, and appointments.
• Coordinate meetings, events, and conferences.
• Prepare and edit documents, reports, and presentations.
• Maintain accurate records and databases.
• Handle correspondence, emails, and phone calls.
• Assist with departmental budgeting, financial management, and procurement.
  
• Develop and implement administrative processes and procedures, including office automation and digitisation.
  
• Ensure compliance with organizational policies and regulations.
  
• Readiness to travel/transfer to various other locations to perform duties as per the institutional requirement.
  
• Perform other tasks as assigned by the department head.
  

Executive Assistance:

• Provide personalized support to the department head.
  
• Manage their calendar, schedule, and appointments.
  
• Prepare and edit emails, letters, documents, reports, and presentations.
  
• Handle correspondence, emails, and phone calls.
  
• Perform tasks that require discretion and confidentiality.
  

Departmental Administration:

• Oversee departmental operations and logistics, and complete associated settlements.
  
• Manage departmental budgets and resources.
  
• Coordinate with other departments and teams.
  
• Maintain departmental records and databases.
  
• Ensure departmental compliance with organizational policies and regulations

This Vacancy is on BSA Contract. i.e on BSA Payroll