Executive Assistant at Advertising Agency

*DO NOT apply for this position without reading and aligning with the below points.

**You should have experience of working in an advertising agency as Exec Assistant.

Company Introduction:

Brandslane is a Performance Marketing agency that helps Direct-To-Consumer eCommerce, and information product businesses grow their revenue with more acquisitions and sales. Over the last 4 years, we have worked with some notable brands in India & outside the D2C space including - Neesh Perfumes, Gehna, Bummer, Yaanman, RforRabbit, MDNT45, DiamondLady, BombaySweetShop, SwissTimeHouse, and others. In this time we have created over 450Cr for 200+ brands combined.

Introduction About Role:

We are looking for an Executive/Personal assistant to the founder/CEO of the advertising company Brandslane, experienced in already working for a CXO in the advertising industry.

As a person in this role, you'll be required to do a wide selection of duties that needs to come off the schedule of the Founder and still needs to be done with utmost diligence and effectiveness as before.

Key Responsibility -

Executive Support

• Anticipating the needs before they come or reach the founder/CEO
• Reflect the ways and values of founder/CEO in all communications and work styles.
• Be proficient with tech.
• Support the CEO primarily and provide additional support to the executive team members, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Manage communication on behalf of CEO/founder by liaising with internal or external people.
• Be an extension to the founder/CEO in ideating new things in favour of growing the company in different situations.
• Manage the Founder’s calendar with ruthless prioritisation — block focus time, prep briefs, and optimise meeting flow.
• Follow up on action items and keep things moving without any bottleneck.

Financial Operations (Core)

• Own client invoicing cycles: create, issue, track, and follow up until payment.
• Manage employee payments and expense reimbursements; coordinate monthly payroll inputs and ensure timely disbursal.
• Maintain invoice & payment trackers.

Operations & Office Management

• Oversee logistics: travel, bookings, purchases, vendor coordination and subscriptions.
• Monitor department-level output and efficiency; surface risks, root causes, and improvement plans to the Founder.
• Maintain and refine internal processes and SOPs to speed up executive-level workflows.

Anticipation & Resourcefulness

• Anticipate needs, questions, and obstacles (from meetings, launches, payroll, client billing) and solve or prep contingencies ahead of time.
• Be a proactive ideator — help the Founder ideate and test ways to grow the company operationally and commercially.

Authority & Decision-Making

• Make effective decisions in the Founder’s absence within agreed boundaries (vendors, travel, payments up to set limits).
• Escalate timely when issues exceed your authority with clear recommended actions.

REQUIREMENTS -

• Experience:

  2+ years in an administrative/EA role reporting to senior leadership (founder/CXO) — preferably in an agency / startup / services environment.

• Financial Ops Experience:

  Hands-on experience managing invoicing, payment follow-ups and employee payments / payroll coordination.

• Process & People:

  Experience monitoring department outputs or working with department heads to track delivery.

• Tech Fluent:

  Comfortable with Google Workspace, calendar tools, Slack, Notion/Asana/Trello, and accounting/invoicing tools (Zoho Books / QuickBooks / Razorpay / bank portals). Ability to learn new tools fast.

• Communication:

  Excellent written and verbal skills; ability to represent the Founder professionally with clients, partners and employees.

• Decision-Making:

  Able to make sound decisions independently and escalate with context when needed.

• Confidentiality:

  Proven ability to handle sensitive information with discretion.

• Attitude:

  Self-starter, highly proactive, organized, and calm under pressure.

Cultural Fit –

Some of the things that will help your work are:

• Being managed and on time
• Being communication obsessed about observations, wins, problems, bad work, & availability
• Working in the future – staying ahead of time in plans, requests, & implementations.
• Staying passionately information-focused

What we offer:

• Cool and fun team environment
• Easy work timelines
• Remote work with mindful working hours
• No 9-5 timings
• Most amazing fun and work trips
• Appreciation gift surpirses