Executive Assistant

Job Title: Executive Assistant to Director
Location: Navi MumbaiExperience: 5+ years preferredIndustry: Financial Services / Banking / Capital Markets / Insurance (Preferred)

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Director in day-to-day operations, strategic initiatives, and executive-level engagements. The EA will serve as a key liaison, managing communications, schedules, travel, documentation, and special projects with a high degree of confidentiality and professionalism.

Key Responsibilities:

1. Schedule & Calendar Management

• Manage and maintain the Directors calendar, ensuring optimal time allocation.
• Organize internal and external meetings, video conferences, and appointments.
• Coordinate and plan complex domestic and international travel arrangements, itineraries, and accommodations.

2. Communication & Stakeholder Management

• Prioritize and handle all incoming and outgoing communications (emails, calls, messages).
• Draft, proofread, and send professional correspondence on behalf of the Director.
• Act as a liaison between the Director and internal/external stakeholders.
• Maintain and update contact lists and manage follow-ups.

3. Meeting Preparation & Documentation

• Prepare agendas, presentation decks, and supporting documents for meetings.
• Record meeting minutes and ensure action points are followed up.
• Maintain records, contracts, and sensitive documents with utmost confidentiality.

4. Special Projects & Strategic Support

• Assist the Director with key initiatives such as bid management, business development, and sales support.
• Conduct market research and competitor analysis to provide actionable insights.
• Support in preparing executive summaries, financial reports, and project documentation.

5. Operational & Administrative Support

• Handle urgent or confidential matters with discretion.
• Monitor task progress and ensure timely execution of assigned responsibilities.
• Provide end-to-end administrative support to enable smooth business functioning.

Required Skills & Competencies:

1. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
2. Strong verbal and written communication skills
3. Excellent time management, organizational, and multitasking abilities
4. High level of discretion, professionalism, and integrity
5. Experience in supporting leadership roles in banking, trading, capital markets, or insurance domains is a strong advantage
6. Exposure to project management and understanding of bid/sales processes is preferred

Educational Qualifications:

srmgr1@apmosys.com

1. Total Experience :

2. Relevant Experience as EA :

3. Current Company:

4. Current CTC:

5. Expected CTC:

6. Notice Period:

7. Current Location:

updated resume

Apmosys Technologies

If you have any reference matching to attached JD please feel free to share this email with candidate.

Siddharth ShilimkarSr.Manager-Human Resource