Executive Assistant

Key Responsibilities:

1. Strategic & Executive Support

• Assist in preparing board materials, slide decks, dashboards, and performance metrics.
• Coordinate crossfunctional coordination: liaise with Sales, Marketing, Design, Production, R&D, Finance, etc.
• Monitor action items from meetings; track follow-ups and ensure timelines are met.
• Conduct research for new initiatives, market trends, competitor analysis, and present summaries to MD.
• Help with strategic planning, periodic reviews, and special projects.

2. Administrative & Office Management

• Manage and optimize the MDs calendar: scheduling meetings, appointments, site visits, content reviews, etc.
• Coordinate travel arrangements (flights, accommodation, local transport) and prepare travel itineraries.
• Prepare and manage expense reports, budgets, reimbursements.
• Oversee daytoday office operations, ensuring smooth communication and workflow.
• Serve as a gatekeeper: screen calls, emails, requests, and redirect as appropriate.
• Draft, proofread, edit correspondence, proposals, presentations, reports, etc.

3. Communication & Stakeholder Management

• Act as liaison between the MD and internal teams, external partners, clients, vendors.
• Help in maintaining relationships with key clients, architects, dealers, distributors, franchisees.
• Represent the MD in meetings when required, take notes, disseminate minutes, track actions.
• Handle confidential information with discretion and maintain confidentiality.

4. Event / Meeting / Seminar Management

• Organize and coordinate internal events, workshops, sales meets, product launches, factory visits.
• Handle logistics: venue, invitations, hospitality, materials, followup.
• Ensure smooth execution of MDs participation in trade fairs, exhibitions, conferences.

5. Special Projects & Miscellaneous Tasks

• Undertake ad hoc assignments from MD, which may include site visits, audits, reviews, etc.
• Work on process improvements, documentation, SOPs.
• Support the rollout of new business verticals or expansions.