Executive Assistance

About Us:

We are a UK-based IT solutions and consulting firm with a growing presence in India. As we continue to expand, we are seeking a well-organised and proactive Executive Assistant to support senior leadership and manage day-to-day office coordination.

Role Overview:

The Executive Assistant will provide comprehensive administrative support to the leadership team, ensuring smooth execution of daily operations. This includes managing calendars, tracking communications, handling payments and accounting follow-ups, taking detailed meeting notes, and ensuring tasks and decisions are followed up efficiently.

Key Responsibilities:Executive & Administrative Support

• Manage calendars, schedule meetings, coordinate appointments, and send timely reminders.
• Draft, review, and respond to emails on behalf of the leadership, maintaining professionalism and accuracy.
• Take detailed meeting minutes and track action items, ensuring timely follow-ups and closures.
• Maintain confidentiality and discretion in handling sensitive information.

Office Coordination & Maintenance

• Oversee daily office operations and vendor management (Supplies, utilities, etc.).
• Coordinate logistics for internal events, team meetings, and client visits.
• Act as the point of contact for administrative and facility-related queries.

Follow-Ups & Task Tracking

• Proactively track assigned tasks, project updates, and cross-functional requests for the leadership team.
• Follow up with internal teams, vendors, and stakeholders on deliverables and deadlines.

Payment & Accounting Assistance

• Support with basic accounting tasks such as invoice tracking, payment follow-ups, and vendor reconciliations.
• Liaise with the accounts department for timely processing of payments and approvals.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Management, Commerce, or related field.
• 2–5 years of experience in executive assistance, office administration, or operations.
• Excellent verbal and written communication skills in English.
• Strong proficiency in MS Office (Outlook, Excel, Word, PowerPoint), Google Workspace, and calendar tools.
• Organised, detail-oriented, and able to handle multiple priorities independently.
• Experience coordinating with international stakeholders, particularly UK-based teams, is a plus.

What We Offer:

• Competitive compensation and performance-driven growth opportunities.
• Exposure to international operations and executive-level decision-making.
• A dynamic and supportive team environment.
• Opportunities for professional development and growth.

Job Type: Full-time

Pay: ₹10,160.40 - ₹25,262.54 per month

Schedule:

• Day shift
• Monday to Friday

Work Location: In person