Executive - Admin Ops

Role Overview: You will be responsible for managing office operations and providing administrative support to ensure a smooth workflow within the office. This includes handling calendar, meeting, and travel management, documentation and record-keeping, vendor and facility coordination, report and presentation assistance, office supplies and inventory management, policy compliance, HR coordination and onboarding support, communication handling, event and meeting coordination, and additional administrative duties. Key Responsibilities: - Manage day-to-day administrative functions to ensure a well-coordinated workflow within the office. - Act as the point of contact for internal and external stakeholders for routine office matters. - Coordinate complex scheduling and calendar management for senior leadership. - Organize domestic and international travel arrangements for the team. - Maintain a systematic filing system for company documents and confidential files. - Liaise with external vendors for procurement of office essentials and services. - Assist in drafting internal reports, MIS, executive summaries, and business presentations. - Monitor inventory of office supplies and place orders in a timely manner. - Ensure all administrative activities adhere to internal policies and procedures. - Facilitate the onboarding process for new employees and assist with HR coordination. - Manage professional communication and serve as a liaison between departments. - Organize corporate events, meetings, workshops, and training sessions. - Provide ad-hoc support to various teams and contribute to improving administrative processes. Qualification Required: - Bachelor's degree in Business Administration, Management, or a related discipline. - Minimum 1 year of experience in an administrative or executive assistant role. - Proficiency in MS Office and familiarity with office tools/software. - Exceptional organizational and multitasking abilities with attention to detail. - Strong interpersonal, verbal, and written communication skills. - Ability to manage confidential information with integrity and professionalism. - Independent worker with a proactive approach to problem-solving. - Understanding of office management systems, procurement processes, and HR procedures. Note: Preferred skills include previous experience in HR administration, office procurement, or operations, knowledge of CRM or ERP software systems, and familiarity with basic accounting or invoice processing.,