Executive - Admin and Operations

About Athena

Location - Vatika Triangle, MG Road, Gurugram 122002

Athena Education is India’s leading institution in the premium undergraduate study abroad space. Founded by Princeton graduates Poshak Agrawal and Rahul Subramaniam, Athena helps students become the best versions of themselves through a holistic life-coaching program that bridges the sciences and humanities.

Our students have gained admission to Harvard, Princeton, Yale, Stanford, MIT, Cambridge, and other top universities.

Key Responsibilities:

• Oversee day-to-day administrative, front desk, operational, and field activities to ensure smooth and timely execution.
• Manage front office and reception workflows, including visitor handling, calls, couriers, and basic office coordination.
• Conduct regular on-site/field visits to monitor facilities, maintenance work, vendor tasks, and compliance with standards.
• Coordinate transport and logistics, including vehicle movement, scheduling, and asset/material tracking.
• Supervise drivers, security guards, and support staff, ensuring discipline, attendance, and performance standards.
• Lead on-ground execution for office events, relocations, and other operational requirements.
• Oversee facility upkeep, repairs, and preventive maintenance through direct vendor coordination.
• Liaise with building management, local authorities, and external partners as required for operational needs.
• Work closely with HR and Operations teams on planning, coordination, reporting, and process improvements.
• Prior experience in administration, facilities, front desk, or operations is preferred.

Requirements / Qualifications:

• Education: Graduate or equivalent; strong emphasis on leadership, reliability, and execution.
• Prior experience in administration, facilities, front desk, or operations is preferred.

Skills:

• Good coordination and multitasking ability
• Clear communication and stakeholder management
• Problem-solving with a hands-on, proactive approach