EA/Personal House Manager/All Rounder

Personal Executive Assistant

Key Responsibilities:

Executive & Personal Support:

                   •                 Manage personal and professional calendars, appointments, and daily schedules for family members.

                   •                 Liaise with service providers, advisors, and staff on behalf of the principal(s).

                   •                 Coordinate private and business travel including itineraries, visas, and accommodations.

                   •                 Handle personal errands, gift sourcing, reservations, and bespoke requests.

Household & Lifestyle Management:

                   •                 Oversee household staff schedules, contracts, and payments (if applicable).

                   •                 Manage property-related tasks including maintenance coordination, vendor follow-ups, and inventory management.

                   •                 Organize family events, dinners, and social engagements (invitations, RSVPs, logistics).

                   •                 Ensure personal preferences, routines, and standards are met across service touchpoints.

Financial & Administrative Support:

                   •                 Track and reconcile personal expenses, bills, credit cards, and reimbursements.

                   •                 Maintain confidential documents, records, and legal files.

                   •                 Assist with charitable giving, trusts, and foundation-related coordination.

                   •                 Coordinate with accountants, lawyers, and advisors when needed.

Special Projects:

                   •                 Support family travel planning, relocation logistics, or home renovations.

                   •                 Manage special assignments such as holiday planning, education research, or luxury purchases.

                   •                 Provide support for investments, real estate, or business ventures where requested.

Key Qualifications:

                   •                 5+ years experience as a private/personal assistant, family office EA, or in a similar high-trust role.

                   •                 Proven ability to manage multiple priorities with discretion and poise.

                   •                 Excellent communication skills and polished demeanor.

                   •                 Tech-savvy and confident with tools like Google Workspace, Microsoft Office, travel apps, and project trackers

                   •                 Flexibility to work after-hours or on weekends when required.

                   •                 High integrity, loyalty, and utmost discretion in handling personal and financial information.

Preferred Attributes:

                   •                 Prior experience supporting UHNWIs, founders, or senior business leaders.

                   •                 Understanding of luxury lifestyle standards and expectations.

                   •                 Background in hospitality, concierge, or estate management is a plus.

                   •                 Ability to anticipate needs and operate with a “no task too small” mindset.

Why This Role

This is a unique opportunity to work closely with a dynamic family and be the right hand in managing both their professional and personal worlds. You’ll play a vital part in creating order, peace of mind, and time freedom for the family—making a meaningful impact every day.