EA To CEO

Job Title: Executive Assistant to the CEO

Location:

About the Company:

Valorem Advisors is a leading investor relations firm, specializing in bridging the gap between publicly listed companies and the investment community. Our mission is to help clients enhance shareholder value through transparent communication, strategic advisory, and targeted investor outreach. With a reputation for excellence and integrity, we serve clients across industries and geographies.

Position Summary:

Executive Assistant

The ideal candidate will have strong communication skills, a discreet and professional demeanor, and a background supporting C-level executivespreferably in finance, investor relations, or corporate advisory sectors.

Key Responsibilities:

Administrative & Executive Support

• Manage and optimize the CEO’s calendar, including scheduling meetings, calls, and travel.
• Prepare agendas, take minutes, and follow up on action items from executive meetings.
• Coordinate complex domestic and international travel, accommodations, and itineraries.
• Handle confidential correspondence and documents with discretion.

Communication & Stakeholder Coordination

• Act as a liaison between the CEO and internal teams, clients, board members, investors, and other stakeholders.
• Draft, edit, and proofread executive communications, reports, investor memos, and presentations.
• Screen and prioritize emails, calls, and other forms of communication.

Travel & Logistics:

• Organize complex travel itineraries (domestic & international), including visa arrangements, accommodations, transportation, and expense reporting.
• Ensure seamless end-to-end travel experience aligned with the CEO’s preferences.

Strategic & Project Support

• Assist with research, data collection, and preparation of briefing materials for investor meetings, conferences, and strategic planning.
• Monitor deadlines, KPIs, and strategic project timelines to ensure the CEO’s priorities are met.
• Coordinate investor-related events, roadshows, and client onboarding.

Office & Operational Management (if applicable)

• Oversee select operational tasks and vendor coordination related to office management or team logistics.
• Collaborate with the HR or operations team for recruiting, onboarding, or team engagement activities.

Qualifications:

Required:

• Bachelor’s degree in Business Administration, Communications, Finance, or related field.
• 5+ years of experience supporting a CEO or senior executive, preferably in investor relations, finance, or professional services.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of professionalism and discretion.
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, etc.).