EA, Executive Assistant To MD | Leading Media Co. | Mumbai

Role & responsibilities:

• Manage the MDs calendar, schedule meetings, coordinate appointments, and handle travel arrangements.
• Prepare reports, presentations, briefs, and communication materials for internal and external stakeholders.
• Act as a point of contact between the MD and teams, clients, partners, and industry bodies.
• Coordinate and track key projects, follow up with departments, and ensure timely completion of deliverables.
• Handle confidential documents, business information, and sensitive communication with discretion.
• Organize board meetings, leadership meetings, and company events including agenda preparation and minutes.
• Assist in reviewing media proposals, client pitches, content plans, and business operations documentation.
• Support the MD in daily decision-making by gathering insights, analyzing data, and preparing summaries.
• Maintain task lists, monitor priorities, and ensure smooth workflow for the office of the MD.
• Liaise with creative, production, marketing, PR, and external agencies when needed.

Preferred candidate profile:

• 2+ years of experience as an Executive Assistant with strong communication, coordination, and stakeholder-management skills.
• Excellent proficiency in MS Office, Google Workspace, and presentation tools.
• Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
• High level of professionalism, confidentiality, and attention to detail.
• Strong problem-solving skills with a proactive and deadline-driven mindset.