E-Commerce & Executive Assistant to Director (Women Preferred)

E-Commerce & Executive Assistant to Director (Women Preferred)
Location: Kolkata (Primary Base) | In-Office Role

About the Role

We are hiring a talented, ambitious woman who can take ownership of both e-commerce operations and executive support functions. This is a dual-role position ideal for someone looking to combine hands-on digital business exposure with high-level strategic learning through close interaction with the Managing Director.

You will be the Director’s trusted support in e-commerce operations, as well as in professional coordination, travel, scheduling, and executive communication. This is a rare opportunity to grow into a core leadership-enabling role, while learning the inner workings of a fast-growing digital and enterprise software business.

Beyond day-to-day responsibilities, this is a rare opportunity to become the Director’s executive shadow and long-term partner in execution. You will operate at the intersection of business coordination, personal support, and strategic enablement, evolving into someone who safeguards the Director’s time, focus, and intent.

We are looking for a woman who sees herself not merely as a company employee, but as a core companion in the Director’s leadership journey — offering unwavering loyalty, precision, and presence.

Key Responsibilities

E-Commerce Operations:

• Assist in onboarding and listing products on platforms like Amazon, Flipkart, and our own portal
• Coordinate with vendors, courier/logistics partners, and warehouse
• Monitor inventory, process orders, and track deliveries
• Assist with product photography, copywriting, and catalog updates
• Respond to basic customer inquiries and escalate key service issues
• Support merchandising, product discovery, and sourcing of new product lines in alignment with business goals

Executive Assistant Duties:

• Manage and organize the Director’s calendar, appointments, meetings, and travel plans with foresight and precision
• Accompany the Director on business trips as a professional aide and trusted representative
• Prepare reports, correspondence, and presentations with meticulous attention to detail
• Coordinate with internal teams, vendors, and stakeholders to ensure seamless execution of plans
• Provide strategic and logistical support, anticipating the Director’s needs to enhance productivity
• Collaborate with other Personal Assistants and Operations Executives to offer round-the-clock support to the Director
• Handle select lifestyle administration tasks such as travel bookings, event planning, and logistics
• Maintain strict confidentiality in all professional and personal matters related to the Director
• Offer assistance with monitoring financial or investment-related matters if required
• Provide proactive follow-ups and maintain communication across departments to ensure alignment with the Director’s priorities

Who We Are Looking For

We invite women candidates who are:

Digitally Skilled:

• Familiar with online shopping platforms or e-commerce workflows
• Comfortable using Excel, Google Sheets, and digital tools

Organized & Dependable:

• Naturally systematic, deadline-oriented, and good at managing multiple responsibilities

Professional & Poised:

• Fluent in English and Hindi; Bengali a plus
• Presentable in both formal meetings and casual e-commerce coordination tasks

Emotionally Intelligent:

• Loyal, discreet, and composed
• Willing to grow into a trusted partner to a visionary Director

Eligibility & Requirements

• Bachelor’s degree in any field (Freshers with spark and initiative welcome)
• 0–5 years of relevant experience
• Strong writing, coordination, and task execution skills
• Readiness for domestic travel (3–4 times a month, 3–5 days at a stretch)

What We Offer

• Salary: ₹30,000 – ₹55,000 per month (based on experience and capability)
• Mentorship and daily interaction with the Managing Director
• Travel and food reimbursements when on duty
• Learning exposure to both e-commerce operations and executive-level strategy
• A warm, respectful, and empowering environment for women professionals

How to Apply

Send your detailed resume (with recent photo and phone number) along with a short cover letter explaining:

• Why this dual role excites you
• How you balance structure with adaptability
• Your preferred joining timeline

Send your application via the job portal or WhatsApp: 75968 00291
(Only women candidates will be considered for this position.)

Completing the pre-screening questionnaire is mandatory for consideration.

www.inspirasw.in

For further information: WhatsApp / Call: 75968 00291

Job Type: Full-time

Pay: ₹35,000.00 - ₹65,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Paid sick time

Application Question(s):

• What was your designation in your last organisation (if experienced)?
• Which is your current location (city)?
• What was your last drawn Net Take Home Salary per month (Not CTC)?
• If selected for the position, when can you start?

(Notice period in number of days for joining)

• Why are you interested in pursuing a career as a Executive Personal Assistant?
• Your preferred job location among Calcutta/ Kolkata, Hyderabad, Chennai?
• Do you have any experience in operations in any E-Commerce company?

If so, please describe.

• Any prior experience in E-Commerce operations or as Assistant to Director? If so, please elaborate.
• This position requires regular travel to other cities / regions for attending business meetings and other official works.

How many days in a month would you be willing to travel? Please specify.

A) Any number of days B) 11 - 15 days C) 7 - 10 days

Experience:

• Personal Assistance, or Operations, or Business Development: 1 year (Preferred)

Work Location: In person