Documentation Specialist

Company: ORBIT SOLAR ENERGY SYSTEM

1. Document Creation & Formatting

• Prepare, draft, and edit documents such as reports, manuals, proposals, contracts, and presentations.
• Format materials according to corporate standards (styles, templates, branding).
• Convert documents between formats (PDF, Word, Excel, etc.) as needed.

2. Document Control & Management

• Maintain organized digital and physical filing systems.
• Ensure documents are correctly versioned, stored, and secured.
• Manage access permissions and track updates or revisions.
• Archive and dispose of documents in accordance with retention policies.

3. Quality Assurance

• Proofread documents to ensure grammar, accuracy, and consistency.
• Ensure compliance with company policies, legal requirements, and industry standards.
• Review templates and documentation for clarity and completeness.

4. Workflow Coordination

• Coordinate document review, approval, and distribution processes.
• Communicate with teams to collect required information and follow up on pending items.
• Track and manage document deadlines and update stakeholders.

5. Data Management & Reporting

• Compile information from various sources into well-structured documents or reports.
• Maintain logs, trackers, databases, and records of document status.
• Generate periodic status reports on document progress and compliance.

6. Systems & Tools Administration

• Use document management systems (DMS) such as SharePoint, DocuSign, OpenText, or similar platforms.
• Develop and maintain templates, forms, and digital workflows.
• Troubleshoot document-related technical issues.

7. Collaboration & Support

• Support cross-functional teams with document-related tasks.
• Train staff on document procedures, templates, and systems.
• Serve as a resource for best practices in documentation standards.

Job Type: Full-time

Pay: ₹10,529.95 - ₹20,000.00 per month

Work Location: In person