Document Controller

A leading International Architectural Practice, located in Dubai with an office in India, working on prestigious projects are seeking Document Controller/Senior Document Controller candidates who meet the following criteria.

Relevant candidate to plan, direct, coordinate and manage all the project documentation in hard and soft format and ensure that the project requirements are met through an efficient distribution, storage and retrieval of project information.

JOB ACCOUNTABILITIES LINKED TO OBJECTIVES

Responsible for distribution and management of all office procedures and project related documents

• Incoming mail – copying, distributing and filing
• Outgoing mail - copying, distributing and filing
• Issue and track document
• Letter and fax format and protocol
• Document referencing and storage protocol
• PC file storage and backups
• Filling
• Stationery requests and ordering (site document controllers)
• Drawing issue procedure
• FTP site use
• Document tracking logs & registers
• Daily file management

Project Specific Requirements

• Download drawings issued from FTP site
• Print transmittals for Project Architect to review
• Determine issue purpose and distribution
• Arrange for printing of hard copies of drawings
• Conduct quality control – drawings vs transmittals and check against all registers
• Where necessary notify issuing party of outstanding/ unresolved matters
• Compile letter of issue
• Obtain authorisation from Project Architect
• Update all related registers, logs, statements and reports after issue
• Compilation and update of Project Quality Assurance Manual
• Update Project document control registers
• Coordinate change management administration

QUALIFICATION / EXPERIENCE / REQUIREMENTS

• Any Graduate
• Good command of spoken and written English
• Minimum of 4 years’ experience as a Document controller in a multinational company
• Ideally have experience of working in a similar environment within the Middle East.

TECHNICAL (SOFTWARE) KNOWLEDGE

• Intermediate level of all Microsoft office programs (Word, Excel, PowerPoint, Outlook)
• Knowledge of FTP Operation
• Knowledge of Expedition software
• Knowledge of Aconex
• Knowledge of Newforma
• Knowledge of Primavera

Hyderabad/Kochi, India