Document Controller

Buro Happold

3 - 5 years

8 - 11 Lacs

mumbai

Posted:1 day ago| Platform:

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Skills Required

project management document management system dcc administration document management documentation document control auditing edms sharepoint office administration excel quality assurance secretarial activities aconex document checking powerpoint

Work Mode

Work from Office

Job Type

Full Time

Job Description

This role is central to supporting our global project teams with robust document management practices, ensuring successful and coordinated project delivery
This role will oversee a Bengaluru based Document Control delivery group, provide guidance and support to Engineering Teams, Project Management teams, external collaborators, contractors and clients when needed
Here at Buro Happold, expect the exceptional
From the projects you will work on to the clients we work with
From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world
From our reputation to our relationships
Wherever your Buro Happold career takes you, it ll be anything but ordinary
Your next roleDevelopment and day-to-day leadership of a growing Document Control delivery group: Working on projects for the UK based Projects team under supervision of Document Control & Information Management team leaders
Day-to-day Distribution, Storage, and Retrieval of Drawings and Documents: Managing the flow of documents within the organization, ensuring timely distribution, secure storage, and efficient retrieval
Advising on Document Numbering Systems: Providing guidance on establishing effective document numbering systems to maintain consistency and ease of reference
Project-Level Implementation of Document Numbering Systems, Revisions, and Status Protocols: Implementing and maintaining document control processes specific to each project, including version control and status tracking
Common Data Environment (CDE) management and oversight: Management and control of project CDEs including Autodesk Construction Cloud, setting up and day-to-day maintenance of project CDE s for both internal projects and multi-stakeholder/client facing projects
Project-Level Implementation and management of Master and Task Information Delivery Plans: Liaising with client and delivery teams to ensure MIDP/TIDP template is kept up to date and the correct information is inputted, managing the quality of the data and preparing, checking and issuing the MIDPs at appropriate milestones
Co-Authoring and Maintaining Agreed Internal and External Distribution Lists / Workflow Groups: Collaborating with relevant stakeholders to create and manage distribution lists for documents and drawings within the CDE sites
Quality Assurance & Control (QA/QC) Checks on Documents and Drawings: Ensuring the accuracy, completeness, and compliance of documents through systematic reviews
Checking Against Drawings/Documents Listed in the MIDP/TIDP: Verifying that issued documents align with the project s requirements and are correctly recorded
Establishing, Governing, and Auditing Issuing and Transmitting of Files: Overseeing the process of distributing files and maintaining audit trails
Receiving Notifications, Incoming Emails, Downloading, and Communicating External Documentation: Managing external documents received through agreed channels
Ensuring timely access to project-related files
Providing In-House Awareness Training on Common Data Environment (CDE) Sites: Assisting team members with navigating and using platforms like Conject, 4Projects, Aconex, and Asite
Identifying Documents/Drawings Requiring Comments and Notifying Teams: Monitoring comment deadlines and facilitating collaboration, and effective comment responses across the project team
Downloading Requests for Information (RFIs), Early Warning Notices (EWNs), and Responses: Distributing relevant information to project teams

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