Deputy Human Resource Manager

Title:

Department:

Location:

Reporting To:

Job Summary:

Deputy HR Manager

Key Responsibilities:

1. Recruitment & Onboarding

• Manage end-to-end recruitment for drivers, staff, and other positions.
• Prepare job descriptions, coordinate interviews, and handle offer/joining formalities.
• Conduct induction and orientation programs for all new employees.

2. Payroll Processing

• Collect and validate attendance, leave, overtime, and shift data from all locations.
• Process monthly salaries, deductions (PF, ESIC, PT, LWF, loans, etc.), and reimbursements accurately.
• Generate payslips, salary statements, and coordinate with Finance for salary disbursement.
• Ensure timely submission of statutory challans and payroll-related returns.
• Maintain payroll MIS, audit documents, and employee confidentiality.

3. Statutory Compliance

• Ensure 100% compliance with all statutory obligations PF, ESIC, PT, LWF, WC, Bonus, Gratuity, etc.
• Maintain compliance records and statutory registers as per labor law.
• Liaise with government departments, consultants, and auditors for inspections or submissions.
• Keep updated with amendments in labor laws and implement necessary policy changes.

4. Employee Relations & Engagement

• Foster a positive and disciplined work culture by addressing grievances effectively.
• Conduct regular meetings with employees and supervisors to resolve workplace issues.
• Plan and execute employee welfare and engagement activities.
• Support HR Head in disciplinary actions and compliance with the Code of Conduct.

5. Training & Development

• Conduct Training Need Identification (TNI) through performance reviews and departmental inputs.
• Prepare and execute the Annual Training Calendar covering technical, soft skills, and compliance programs.
• Coordinate with external agencies (e.g., CIRT, Citilinc, CRUT) and in-house trainers.
• Maintain training records, attendance, and post-training evaluation reports.
• Submit monthly and annual training MIS reports to management.

6. HR Operations & Administration

• Supervise employee attendance, leave, ID cards, and HRIS updates.
• Maintain accurate and updated employee personal files.
• Support in drafting and updating HR policies and standard operating procedures.
• Prepare monthly HR MIS reports (headcount, attrition, new joiners, etc.).
• Coordinate HR activities across all depots/units ensuring uniform policy implementation.

7. Performance Management

• Support in setting KRAs/KPIs and coordinate appraisal processes.
• Facilitate performance review discussions and maintain documentation.
• Identify low-performing areas and recommend development interventions.

Qualifications & Experience:

• Graduate / Postgraduate (MBA/PGDM in Human Resources preferred).
• 1015 years of relevant HR experience (preferably in Transport, Logistics, or Service Industry).
• Strong understanding of HR operations, statutory compliance, and labor laws.
• Proficiency in MS Office and HR/payroll software.

Key Skills:

• HR Operations & Administration
• Payroll Management
• Statutory Compliance
• Recruitment & Onboarding
• Training & Development
• Employee Relations
• Performance Management
• MIS & Reporting
• Communication & Interpersonal Skills

Performance Indicators (KPIs):

• Timely and error-free payroll processing.
• 100% statutory compliance across all units.
• Improved employee satisfaction and reduced attrition.
• Timely submission of HR MIS and audit reports.