Store Incharge

Job Title:

Job Purpose:

To ensure the efficient and effective management of inventory, procurement, storage, and distribution of materials and spare parts required for the upkeep of the public transport fleet, while maintaining compliance, minimizing losses, and supporting operational continuity.

Key Responsibilities:

1. Inventory Management

• Maintain accurate inventory levels of all parts and materials.
• Conduct periodic physical stock verification and reconciliation.
• Minimize inventory discrepancies and ensure real-time updates in the inventory system.

2. Procurement, Storage, and Cleanliness

• Plan and execute procurement of materials as per maintenance schedules and operational requirements.
• Ensure proper storage practices including FIFO/LIFO methods and shelf-life tracking.
• Maintain cleanliness and organization of the store area in compliance with safety norms.

3. Cost Control

• Monitor inventory levels to avoid overstocking and understocking.
• Implement cost-saving measures and reduce wastage of materials.
• Ensure optimal utilization of resources and timely disposal of non-moving items.

4. Vendor Management

• Liaise with vendors for timely delivery and quality of materials.
• Negotiate rates, terms, and delivery schedules.
• Maintain approved vendor lists and update vendor performance records.

5. Compliance & SOP Adherence

• Follow internal SOPs and ensure compliance with audit requirements.
• Adhere to safety guidelines, company policies, and statutory obligations.
• Prepare for and cooperate with internal and external audits.

6. Team Management & Supervision

• Lead and supervise store staff including assigning tasks and evaluating performance.
• Train team members in inventory software and store procedures.
• Maintain discipline, teamwork, and accountability within the team.

7. Coordination with Other Departments

• Coordinate with maintenance, operations, and finance teams for smooth workflow.
• Ensure timely material availability to avoid vehicle downtime.

8. Reporting & Documentation

• Maintain accurate records of stock movement, purchase orders, GRNs, and issue slips.
• Submit daily, weekly, and monthly inventory reports.
• Ensure digital and physical documentation is up to date and audit-ready.

9. Problem-Solving & Decision Making

• Address stock shortages, supplier issues, or urgent requirements effectively.
• Make quick and informed decisions during emergencies and breakdown situations.

10. Overall Productivity & Efficiency

• Meet targets and KPIs related to material availability, cost control, and inventory accuracy.
• Optimize store operations to support the timely maintenance of the vehicle fleet.

11. Attitude Towards Superiors

• Demonstrate discipline, obedience, and professional behavior with superiors.
• Follow instructions diligently and report all issues transparently.

12. Accountability

• Store Manager/In-Charge will be

  fully accountable for any profit or loss

  related to inventory, including theft, mismanagement, or excess/wastage.
• Responsible for ensuring zero deviation in systems and financial prudence in store operations.

Key Skills & Competencies:

• Strong leadership and people management
• Sound knowledge of inventory and procurement systems
• Proficiency in inventory software (e.g., ERP, SAP, etc.)
• Excellent communication and coordination skills
• Decision-making and problem-solving ability
• Attention to detail and organizational skills

Qualifications & Experience:

• Bachelors Degree/Diploma in Supply Chain, Logistics, or a related field
• 5+ years of experience in a similar role, preferably in automotive/public transport industry
• Familiarity with mechanical/electrical spare parts will be an added advantage

Applicable Industry Profiles:

• Inventory Controller
• Logistics & Supply Chain Supervisor
• Stores Officer
• Procurement & Inventory Executive
• Warehouse Supervisor