Data Entry Executive – Purchase & PPC

Data Entry Executive

Key Responsibilities:

• Enter and update

  Purchase Orders (POs)

  ,

  vendor details

  , and

  material receipts

  in ERP.
• Maintain accurate records of

  Goods Receipt Notes (GRNs)

  and invoice processing.
• Assist in

  matching POs with GRNs and vendor invoices

  for payment processing.
• Track

  vendor dispatches

  , delivery timelines, and payment follow-ups.
• Digitize and archive

  procurement documents

  , invoices, and credit notes.
• Coordinate with

  stores, accounts, and vendors

  to ensure smooth procurement flow.
• Generate reports on

  pending orders

  , delivery status, and vendor performance.
• Enter and maintain

  production schedules

  ,

  daily output reports

  , and

  machine utilization data

  in ERP.
• Update and monitor

  Bill of Materials (BOMs)

  and material consumption logs.
• Record

  material issuance

  to production and track

  WIP (Work-in-Progress)

  .
• Assist in

  material requirement planning (MRP)

  by entering forecast and consumption data.
• Prepare and maintain

  MIS reports

  , production variance summaries, and downtime logs.
• Coordinate with

  stores, purchase, and production teams

  for accurate data flow.
• Provide support in

  inventory audits

  and reconciliation of production data.
• Update

  vendor inward and outward

  data and reconciliation of the same. 

Qualifications & Experience:

• Minimum 1 year of experience with

  ERP systems

  specially in Material Management (MM), Finance modules, Production Planning (PP), Inventory Management (IM) modules.
• Degree/Diploma in

  Mechanical Engineering.

Required Skills:

• Good communication Skills.
• Good understanding of

  procurement

  and

  inventory receipt processes

  .
• Knowledge of

  production processes

  ,

  BOM structures

  , and

  inventory movement

  .
• Excellent typing, documentation, and organizational skills.
• Should be accountable for data accuracy and record-keeping responsibilities.
• Able to manage and prioritize tasks to ensure timely completion of purchase documentation and data updates.