Compliance Officer

Key Responsibilities

1. Statutory Compliance Management

• Oversee compliance with all labor laws applicable to the establishment and contract labor. Ensure timely submission of Monthly, Quarterly, Half-Yearly, and Annual returns under various labor laws.
  

2. Registrations & Renewals

• Handle Factory License, Shop Act, CLRA (Principal Employer RC & Labour License), Professional Tax (PT), LWF, PF, and ESIC registrations, renewals, and amendments.
  

3. Gratuity Act Compliance

• Submission of Form A, B, C, and L as required under the Gratuity Act. Ensure accurate and timely gratuity settlements.
  

4. Provident Fund (PF)

• UAN creation, PF settlements, withdrawals, account merging, and transfer. Timely payment of PF, generation of challans, IW returns, and managing death claims.
  

5. ESIC Management

• Creation and sharing of ESIC IP/TIC Cards. Coordination for ESIC benefits, settlements, and office interactions.
  

6. CLRA Act & Vendor Compliance

• Ensure all vendor compliance documents are submitted monthly. Issue compliance certificates (CC), handle non-compliance observations, and organize monthly vendor meetings.
  

7. Professional Tax

• Ensure timely payment and return filing for PT (RC & EC) across applicable states.
  

8. Display of Statutory Notices

• Ensure proper notice board displays across locations (MW, POW, POSH, Shop Act, Gratuity, ICC List, etc.).
  

9. Employee Grievance Handling

• Address issues such as PF contribution errors, Aadhar linking, KYC updates, name changes, etc.
  

10. Inspections & Audits

• Handle statutory inspections and submit replies to notices under PF, ESIC, Shop Act, CLRA, etc. Maintain liaison with authorities for timely resolution.
  

11. Liaison & Coordination

• Liaise with government departments and statutory authorities for business requirements and inspections.
  

12. Reporting & MIS

• Prepare Monthly Compliance Trackers, Audit Reports, Statutory Payout Trackers. Present monthly compliance status during review meetings.