Grade K - Office/ CoreResponsible for providing general support potentially, for multiple teams with a variety of administrative activities in order to support an effective, efficient and compliant business. The K level for this position is based on complexity of accountabilities including breadth and/or depth of knowledge and skills required.
Business Support Group
Overview:
We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world s need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement, HR services and other enabling functions providing solutions as an integrated part of bp.
Would you like to discover how our diverse, hardworking people are owning the way in making energy cleaner and better and how you can play your part in our outstanding team
Join our team, and develop your career in an encouraging, forward-thinking environment!
Job Purpose:
The B&C Analyst role exists to ensure the efficient planning, scheduling, and management of board and committee meetings and related activities. This position is essential for maintaining the smooth operation of board functions and supporting the coordination between directors, presenters, and the CoSec
team.
Desired Strategic Outcome :
The role aims to achieve flawless coordination and execution of board meetings, ensuring that all participants are well-prepared and advised. This contributes to the strategic goals of bp by facilitating effective decision-making processes and enhancing organizational efficiency.
Impact on bp s Business :
The B&C Analyst plays an important role in aligning board activities with bp s business goals and objectives. By handling board meeting schedules, meeting agendas, and pre-meets with presenters and chairman, the coordinator helps ensure that board meetings are productive and aligned with the companys strategic direction.
KEY ACCOUNTABILITIES:
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Annual and Ad Hoc Planning: Plan and schedule board meetings, coordinating dates with directors, BAs, and PAs before finalizing.
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Issuing Board Meeting Invites: Send board meeting invites to all directors and other participants (e.g., guests, presenters) once dates/times are finalized.
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Track meeting invites to confirm quorum and presenter s attendance
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Work closely with subsidiary cosecs
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Manage board meeting agendas
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Pre-read Preparation: Contact presenters with pre-read preparation reminders and timelines; follow up as needed.
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Pre-read Review: Send pre-reads to subsidiary CoSec for review and comment; communicate and coordinate CoSec comments with presenters as needed
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Final Pre-read Pack Distribution: upload final pre-read pack in Board avantage.
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Attend Board and Committee meetings and take minutes to support board secretaries as needed.
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Optimally coordinate logistics for board meetings, calendar invitations, technology and facility preparedness and required travel arrangements
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Coordinate board meeting de-brief sessions with key stakeholders: schedule debrief session immediately after meeting, keep track and log approved resolutions.
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Manage board meeting calendar and pre-read due dates
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Coordinate and handle publishing of key dates on CSO intranet page as needed
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Training Schedules: Manage director/officer training schedules; send invites for trainings.
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May be assigned other special board governance projects
EDUCATION:
Bachelors Degree from an accredited college or universit
ESSENTIAL EXPERIENCE AND JOB REQUIREMENTS:
Four years or more experience in a field relevant to corporate governance and board support
Problem-solving skills, with the creativity to propose options. including the ability to identify, resolve, and/or escalate issues in a timely manner Ability to work autonomously with minimal direction Solid understanding of board portals and data management system. Board advantage and general entity management system specific knowledges is a plus. Ability to maintain high quality performance with varied deadlines and challenging priorities in a fast-paced work environment Strong organizational, analytical, proofreading, and editing Excellent attention to detail and accuracy Excellent written and verbal communication skills with the ability to convey information clearly and expertly to executives and directors Ability to independently organize and handle projects requiring a high degree of confidentiality and the ability to review, analyze and compile results; the successful candidate must be acutely aware of the confidential, and often priviledged nature of information and diligently maintain confidentiality
Desired Skills
Strong interpersonal skills capable of embracing a professional variety of styles to get along with team,
senior management and stakeholders to achieve the desired result Effective, teamwork and team working consider all key angles in coming to a decision and ensures involvement with relevant team members Demonstrate a high standard of communication in writing, emails, presentations, and informal conversations Highly organized with attention to detail and the ability to prioritize Demonstrated high professional and ethical standards Digital skills
Travel Requirement:
Negligible travel should be expected with this role
Relocation Assistance:
This role is eligible for relocation within country
Remote Type:
This position is a hybrid of office/remote working
Skills:
Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills
