Fleet Management Limited
Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals
Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries
Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, a g others
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people
We aim to be a place where you can achieve your full potential, regardless of your background We are looking for individuals who are ambitious about making a strong contribution to FLEET s short and long-term sustainable growth - whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications
Company Secretary is responsible for providing support to the Group Corporate Compliance team effectively coordinating board, committee, and stockholders meetings, responsible for corporate governance, including documenting board meetings, executing official documents, and ensuring compliance with regulations in India
This position is also responsible for maintaining corporate records, collaborating with the senior management ensuring strict adherence to regulatory requirements
This role also responsible managing all KYC account opening and annual KYC requirements with appropriate governance and controls to achieve accurate and timely account opening and maintenance
KYC will involve verification of data, performing due diligence checks on the counterparties, reviewing KYC documentation, liaising with the Business/Compliance and advising on KYC requirements etc
The role will be involved in reviewing various regulatory documents related to counterparties/Group Companies to ensure that all the regulatory requirements are met and the Group Companies are in compliance
Key Roles and Responsibilities
Describe pri y roles and responsibilities of the job
Work independently to engage a full set of company secretarial duties for India companies, including preparing minutes and resolutions, handling corporate documentation, liaising with auditors, bankers, and other professional advisors and government authorities, and coordinating with local professional firms / 3rd parties etc on the documentations
Ensures timely and accurate submission of related filings with ensures periodic compliance with Companies Act, , SEBI regulations and rules and other applicable laws
Attend to the formalities of board meetings including the preparation of board packs and the minutes of meetings
Act as the Company Secretary for entities in India, ensure compliance of all statutory matters pertaining to India companies
Produce quarterly compliance reporting for all India companies, and coordinating a gst internal and external parties as required
Coordinating and liaising with other departments of the company as required
Liaison with lawyers, notary public on notarization and legalization of documents
Perform and attend to the due diligence request from banks, brokers or other 3rd parties etc
Assess the Bank or other 3rd parties KYC request, manage the disclosure of regulatory documents related to all worldwide Group Companies to ensure that all the regulatory requirements are met and the Group Companies are in compliance
Send initial KYC requirements list to Bank or other 3rd parties, review the comments/request received ensuring it is appropriate request with the regulatory requirement
Coordinating and liaising with other departments of the company as required
Escalate any concerns identified during the KYC review process to Seniors / Corporate Compliance team
Attend to KYC queries, liaise with different teams for any additional documentation or clarification required
Assist in any other ad hoc counterparties KYC / Due Diligence related tasks and processes as requested
Other job related duties as assigned
Relationship (mostly Internal and or External) and Nature of Communication
List the internal and external points of interactions that are required of this job
Internal
Group Corporate Compliance
Legal
Finance
External
Bankers / Brokers / vendors KYC team
Lawyers, notary public etc
Job Experience, Functional Knowledge and Qualifications
Indicate the minimum and preferred education and experience for this job and any licenses and certifications required
Education / experience / technical skills required:
University graduate
Qualified Company Secretary (ACS/FCS) registered with the Institute of Company Secretaries of India (ICSI)
Minimum of 8 years of experience as company secretary or a similar role in corporate governance with KYC work experience (AML/KYC/compliance related) including 2 years in-house role experience which will be advantage
Understanding of end-to-end KYC process
Familiarity with AML/KYC regulations and industry guidelines
Ability to interpreting alerts, identifying trends and inconsistencies
Proficiency in Microsoft Word and Excel
Knowledge of legal documents, AML and KYC requirements in APAC
General skills / attributes / other:
Mature, detail-oriented
Self-starter and able to work independently to meet tight deadlines
Excellent command of written and spoken English
Competencies
Indicate the observable behaviours that de strate the knowledge, skills and abilities that the employee should have at a particular level
1) Analysis and problem solving
2) Listening and communicating
3) Collaboration, inclusion and teamwork
4) Customer focus
5) Planning and organizing
6) Initiative
7) Accountability
