Company Secretary

Role & responsibilities

Key Responsibility Areas (KRAs)

1. Statutory and Regulatory Compliance

• Ensure compliance with provisions of the

  Companies Act, 2013

  and its rules.
• Conduct

  Board Meetings

  and

  General Meetings

  (AGM/EGM) and maintain minutes.
• Filing of required

  ROC returns

  , forms, resolutions as applicable on the Company
• Maintain statutory registers.
• Ensure compliance with

  FEMA Regulations

  , and other applicable laws.

2. Corporate Governance

• Guide the Board and management on good governance practices.
• Ensure that the company operates within its constitutional documents and legal framework.
• Ensure proper disclosures and transparency in reporting.

4. Liaisoning and Representation

• Liaise with

  government authorities/ various departments

  such as ROC, MCA, RBI, DP, RTA, NCLT, etc.
• Represent the company during inspections, investigations, and other regulatory matters.
• Communicate and coordinate with

  external stakeholders

  including investors and regulators.

5. Support to Board

• Drafting of

  notices, agendas, resolutions

  , and

  minutes

  for Board, and Shareholders' meetings.
• Organize and facilitate

  Board evaluations

  ,

  compliance calendars

  , and

  action trackers

  .
• Advise the Board on legal, secretarial, and compliance matters.

6. Record Keeping and Documentation

• Maintain updated

  charters, policies, codes of conduct

  , and

  compliance manuals

  .
• Ensure safe custody of corporate documents like

  common seal

  ,

  certificates

  ,

  share transfers

  , etc.
• Record and manage changes in directorship, shareholding, capital structure, etc.

7. Legal and Contractual Compliance

• Ensure enforcement of legal rights and obligations under various contracts.
• Stay updated with legal changes and assess their impact on business operations.

Key Responsibilities

• To deliver a high quality, efficient and effective company secretarial service to the company.
• To provide up-to-date and relevant guidance on the application and interpretation of Companies Act/ Secretarial standards/ other applicable laws & regulations.
• Assist/ Lead in Holding Board meetings, shareholders meetings, finalize Board agenda / circulate Board papers, etc.
• Submission of information to Group and country stakeholders, assist in audits, performing and reporting Board.
• Filing of various statements, returns with Registrar of Companies, RBI, Ministry & other applicable regulatory authorities
• Provide overall Company Secretarial and Governance support to the Company.
• Liason with the internal & external stakeholders.
• Should be aware about EPR Compliances & reporting requirements.
• Should be aware about POSH Compliances.
• Compliances and reporting requirement under various Labour laws.
• Should have basic accounting knowledge and GST Portal.