Company Secretary (CS)

Role & responsibilities

1. Secretarial & Statutory Compliance

• Ensure full compliance with the

  Companies Act, 2013

  , SEBI Regulations, Income Tax Act, FEMA, etc. and Secretarial Standards.
• Organize and manage

  Board Meetings, Committee Meetings, and Shareholder Meetings

  (AGM/EGM).
• Draft agendas, notices, board notes, resolutions, and minutes.
• Maintain statutory books and registers Register of Members, Directors, Charges, Minutes of Meetings, etc., as required by law.
• Responsible for the accurate and timely filing of various statutory forms, Handle

  MCA/ROC filings

  , annual returns, and event-based filings.
• Coordinate with stock exchanges for listed-company compliances.

• Secretarial Audit:

  Conducting or facilitating the

  Secretarial Audit

  to check compliance with the Companies Act, Secretarial Standards, and other applicable laws.
• Ensure compliance with

  SEBI LODR, Insider Trading Regulations

  , and related guidelines.

2. Governance & Advisory

• Advise the Board and management on corporate governance best practices.
• Ensure adherence to regulatory guidelines and evolving compliance frameworks.
• Assist in planning and executing corporate actions like mergers, acquisitions, share allotments, etc.

3. Legal Compliance & Documentation

• Draft, review, and vet

  contracts, agreements, MoUs, NDAs, vendor agreements

  , etc.
• Maintain and manage legal records and documentation systems.
• Coordinate and follow up on legal matters with external legal counsel.
• Ensure contractual compliance and timely renewals.
• Assist in dispute resolution, notices, and legal correspondence.

4. Systems & Documentation Implementation

• Develop and implement

  documentation management systems

  across departments.
• Ensure digital record keeping and compliance tracking.
• Standardize internal processes, checklists, policies, and documentation formats.
• Improve workflow efficiency through systematic documentation and process automation.

5. Liaison & Coordination

• Act as key liaison between the company and external bodies:
• ROC
• MCA
• SEBI
• Stock Exchanges
• Depositories
• Auditors (Statutory & Secretarial)
• Legal Advisors
• Coordinate with internal teams: finance, HR, operations, and senior management.

6. Reporting & Record Management

• Prepare compliance reports for management and the Board.
• Maintain compliance calendars and ensure timely filings.
• Manage shareholder-related matters and communications.
• Ensure safe custody and confidentiality of records.

Required Qualifications

• Mandatory:

  Qualified Company Secretary (ACS / FCS)

• Preferred: Work experience in a

  Public Listed Company

• Additional qualifications like

  LLB

  will be an added advantage

Skills Required

• Strong knowledge of

  Company Law, SEBI regulations, Listing compliance

• Excellent drafting, communication, and documentation skills
• Ability to design and implement compliance and documentation systems
• Strong coordination, analytical and organizational skills
• High ethical standards and integrity

Work Location

Coimbatore (On-site)