Commercial Executive - Sales Coordinator

Key Responsibilities

Job Description: Commercial Executive / Sales Coordinator

Sales & Payment Coordination

• Coordinate closely with Sales Manager, C&F agents and Factory team to manage billing, sales closures, and all commercial sales-related matters.
• Follow up diligently with clients for outstanding payments and ensure timely collections.
• Maintain up-to-date ledgers and track bank account records by location to support smooth financial operations.
• Share outstanding details with Sales Managers and ensure timely billing approvals are granted to C&F agents after verification.

Billing & Sales Closing

• Monitor the opening and closing of billing cycles in alignment with the status of market outstanding.
• Actively participate in month-end sales closing processes, coordinating with IT and internal departments for timely data submission.
• Prepare and share monthly closing reports for documentation and analysis.

Market Outstanding Management

• Track and control outstanding payments to ensure minimal delays in collection.
• Share outstanding statements and ensure all sales-related data is up-to-date for internal reviews and decision-making.

CRM Management & Commission Tracking

• Maintain and regularly update CRM data based on actual sales.
• Process and verify booking schemes and incentive programs.
• Calculate commissions for the sales team and follow up on advance commissions by ensuring proof of sale is submitted within the agreed timeline.

Expense Management

• Receive and verify expense reports submitted by Field Sales Admins, ensuring accuracy and clear mention of outstanding balances.
• Coordinate with Sales Managers to process approved expenses and track any held-back expenses for Field Staff's.
• Monitor expenses in relation to sales targets and outstanding dues.

Full & Final Settlement

• Collaborate with HR for the final settlement process of resigned Field Staff's.
• Verify outstanding balances with stockists and compile relevant salary, expense, and dues data for submission.

Documentation & Reporting

• Prepare and maintain accurate reports such as Party Ledgers, Outstanding Statements, and Stock Statements.
• Ensure timely and accurate documentation of all commercial activities for audit and internal use.

Tender Handling

• Assist in the processing and submission of tenders as and when required, ensuring proper documentation and compliance.

Key Requirements

• Bachelor’s degree in Business, Commerce or related field. MBA preferred.
• 2–5 years of experience in commercial, sales, or business development roles in the pharmaceutical industry.
• Strong analytical and commercial acumen
• Good understanding of pharma market dynamics, pricing, and regulatory frameworks.
• Proficient in MS Office; experience with CRM and ERP tools is a plus.
• Strong communication, negotiation, and interpersonal skills.

Preferred Skills

• Experience with domestic sales.
• Exposure to government tenders and institutional business.
• Knowledge of pharmaceutical supply chain operations.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Experience:

• commercial sales: 1 year (Required)

Location:

• Atladara, Vadodara, Gujarat (Required)

Work Location: In person