Chief Administrative Officer

Position:

Location:

Salary:

Reporting:

About Us

Administrative Officer

Role Overview

This position plays a pivotal role in ensuring smooth day-to-day functioning and maintaining high standards of facilities and services.

Key Responsibilities:

1. General Administration & Coordination

• Supervise and coordinate the functioning of all non-academic departments.
• Act as the primary point of contact between the Principal and operational staff.
• Ensure timely reporting, compliance, and smooth implementation of policies across departments.

2. Departmental Oversight

• Accounts:

  Monitor fee collection, vendor payments, budgeting, and compliance in coordination with the Finance Team.

• Estate Management:

  Ensure proper upkeep, maintenance, and safety of school infrastructure and assets.

• Transport Management:

  Oversee safe and efficient transport services, including fleet maintenance and route planning.

• Horticulture:

  Supervise landscaping and upkeep of green areas to ensure a healthy and aesthetic campus environment.

• Drinking Water Arrangements:

  Ensure availability of clean, safe drinking water at all times.

• Hygiene & Housekeeping:

  Maintain cleanliness, sanitation, and waste management across the campus.

• Parents Interaction:

  Support non-academic parent queries and coordinate feedback mechanisms.

• ERP Management:

  Monitor and ensure efficient usage of school ERP systems for smooth operations.

• Hospitality:

  Oversee arrangements for school events, meetings, and visitor hospitality.

• Security:

  Ensure robust security measures, including staff deployment, safety protocols, and compliance with safety norms.

• Infirmary:

  Supervise health and medical facilities for students and staff; coordinate with medical staff for emergencies.

• Procurement:

  Manage vendor relations, purchasing processes, and timely availability of supplies within budget guidelines.

• Support Services:

  Coordinate additional support functions as required for the smooth running of the school.

3. Compliance & Reporting

• Ensure adherence to all statutory, legal, and safety regulations applicable to school operations.
• Maintain effective record-keeping for audits, inspections, and internal reviews.
• Lead, motivate, and supervise non-academic staff across departments
• Conduct regular training and performance reviews for operational teams.

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Qualification & Skills:

• Graduate/Postgraduate in Business Administration, Management, or a related field.
• Minimum

  7–10 years of experience

  in administration/operations, preferably in an educational institution or service sector.

Interested candidates can share their resumes along with a cover letter at hr.gjgs2025@gmail.com