Job
Description
At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your Key Responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to ‑Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting locationCalendar Management - Maintaining project team’s calendar to showcase all key events that needs to be planned.Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference callTravel Management - Support the project team members in booking the travel ticketsWorkshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etcDocumentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access.Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessionsTool Support and administration – Administrative support on various internal/external tools used across EY officesData Processing and administration - Data capture, processing and administration of business information Skills And Attributes For Success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills.Administration and organizationEnjoys problem solvingAble to prioritize effectivelyStrong project coordination skillsComfortable using IT systemsInterpersonal skillsExcellent written and oral communication skillsA strong team player who is comfortable working collaboratively with othersMust be able to work virtually, and independentlyAble to be diplomatic when dealing with clientsFlexibilityRespond well to deadlines and work outside of normal hours when requiredComfortable working on several activities concurrentlyAble to work in a rapidly changing environment and prioritize accordinglyKey attributesProfessional and diplomatic communicatorQuality focused and takes pride in paying attention to detailSelf-starter, who can manage with minimal directionAble to interact with senior managementExtremely organized and enjoys administrationAble to work in a team arrangementDemonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 YearsAt least a year of experience working in a team environment handling virtual secretarial services is preferredGood command over English (written & spoken) is mandatory What We Offer EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across six locations – Argentina, China, India, the Philippines, Poland and the UK – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career. Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.Success, as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
