Business Coordinator

Business Coordinator

Responsibilities & Deliverables

Executive Assistance:

Manage the MD's calendar, schedule meetings, and coordinate internal/external appointments.

Handle confidential documentation, emails, and business correspondence on behalf of the MD.

Prepare reports, presentations, and minutes of meetings as required.

Coordinate travel plans, itineraries, and logistics for the MD.

Act as a communication bridge between the MD and internal departments/stakeholders.

Support in drafting business letters, memos, and other official communication.

Purchase Coordination - Raw Material Procurement:

Assist the MD in managing end-to-end procurement of raw materials used in production.

Track market trends, supplier rates, and availability of raw materials.

Maintain a database of approved suppliers and coordinate with them for quotations, negotiations, and order finalization.

Follow up on purchase orders, delivery timelines, and inventory status in coordination with stores and production teams.

Prepare purchase-related MIS reports and support budget tracking.

Administrative & Coordination Activities:

Liaise with cross-functional teams for timely information flow, approvals, and documentation.

Coordinate daily operations between different departments.

Maintain vendor master records and purchase logs related to procurement and executive decisions.

Assist in follow-ups for compliance, quality checks, and payment coordination with accounts.

Support the MD in driving special projects, audits, and operational reviews.

Perform other duties as assigned to support the overall success of the organization.

Coordinate and schedule internal and external meetings, including preparation of agendas and materials

HR Coordination Support:

Assist in on boarding new employees by coordinating documentation, induction, and joining formalities.

Maintain and update employee records, attendance, and leave data.

Support the HR team in scheduling interviews, meetings, and training programs.

Coordinate with staff for policy communication and grievance tracking.

Performance Parameters

Performance Parameters Definition Target Rating Weight age Source Report

Calendar & Meeting Management 100% schedule adherence for MD's meetings and commitments

Purchase Process Support Timely processing of procurement requests

Market & Supplier Monitoring Frequency and relevance of price/trend updates

Cross-Functional Coordination Response time for interdepartmental requests

Meeting Coordination % of meetings conducted with agenda/materials prepared in advance

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person