Business Coordinator (F)

Business Coordinator at Ayisha’s Food Products Pvt. Ltd.

Job Title: Business Coordinator

Company: Ayisha’s Food Products Pvt. Ltd.
Department: Sales Coordination & Administration
Reporting To: General Manager / Sales Director
Location: Kodungallur

Job Summary:

Ayisha’s Food Products is seeking a dynamic and highly organized Business Coordinator to act as the operational bridge between the sales team and the order processing department. This role involves real-time coordination, tracking, and performance reporting while ensuring distributor compliance and structured communication across field and office teams.

Key Responsibilities: Sales Team & Order Processing Coordination

• Act as the point of contact between the sales team and the order processing/dispatch team.
• Ensure timely order fulfillment by closely coordinating logistics and processing.
• Track daily sales activities, calls made, visits done, orders booked, and collections achieved.

Payment & Collection Monitoring

• Track outstanding payments from retailers and distributors.
• Prepare and circulate daily collection plans (route-wise).
• Coordinate with sales team to ensure proper follow-up and timely payment recovery.

Sales Team Performance & Reporting

• Monitor the daily route plans, field activity, and performance of TSMs, ASMs, and Zonal Managers.
• Maintain and update visit schedules for all sales heads.
• Collect, compile, and present structured reports to management every 10 days (1st, 11th, and 21st of each month).
• Ensure meeting compliance (online/offline) as per internal policy and record MoM (Minutes of Meeting).

Distributor Onboarding & Agreement Management

• Draft standard distributor agreements and maintain versions.
• Cross-verify new distributor credentials, shop operations, and documentation.
• Assess purchase quality, payment behavior, and overall suitability of newly onboarded outlets.

Administrative and Miscellaneous Duties

• Ensure adherence to SOPs and internal process flows.
• Support ad-hoc business analysis and audits as requested by management.
• Liaise with other departments (Accounts, Logistics, Marketing) for inter-functional coordination.
• Maintain confidentiality and professionalism in all business matters.

Required Skills:

• Strong coordination, communication, and multitasking abilities
• Excellent command over MS Excel, Word, and reporting tools
• Knowledge of FMCG/food distribution operations preferred
• Fluency in English, Malayalam and additional languages an added advantage
• Well-organized, detail-oriented, and proactive in follow-up

Qualifications & Experience:

• Graduate/Post-Graduate in relevant field
• Minimum 3–5 years of experience in sales coordination or administrative support (FMCG preferred)
• Prior experience handling sales/distribution coordination will be an added advantage

Employment Type: Full-time

Compensation: As per industry standards
Work Location: Office

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

• Day shift
• Fixed shift

Ability to commute/relocate:

• Kodungallur, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• If not from Kodungallor, where from are you?

Experience:

• Sales coordination: 3 years (Preferred)

Location:

• Kodungallur, Kerala (Preferred)

Work Location: In person

Expected Start Date: 01/08/2025