Billing Executive

1. JOB DETAILS:

Unique job ID PMCPL /SV/0002

Position title Billing clerk cum supervisor

Reports to Manager Administration

Department Production

Division Quality control

Section Factory

Job Category

Entity Name PMCPL

Branch Location Kuttippuram

Prepare / Revised on

2. JOB PURPOSE:

The Billing Clerk cum Loading Supervisor is responsible for managing billing operations, ensuring accurate and

timely invoicing, and supervising loading activities to ensure efficient and safe handling of goods. This role

combines administrative and operational responsibilities to support the company's logistics and financial

operations.

3. JOB SUMMERY:

The Billing Clerk cum Loading Supervisor is a multifaceted role that combines administrative and operational

responsibilities. The incumbent will be responsible for managing billing operations, ensuring accurate and

timely invoicing, and supervising loading activities to ensure efficient and safe handling of goods. This role

requires strong organizational, communication, and analytical skills to support the company's logistics and

financial operations.

1. ESSENTIAL JOB FUNCTIONS

CORE JOB AREA JOB REPOSIBILITIES

Supervision & Team

Management

 Oversee loading activities, ensure safety protocols are followed, and

coordinate with team members.

 Provide guidance and support to billing team members, ensure accurate

invoicing, and resolve queries.

 Ensuring proper loading process with first in first out and its supervision.

 Weigh bridge work should be properly attended to whenever required.



Cleanliness & Hygiene

 Ensure the billing office and loading areas are clean and organized.

 Conduct regular inspections to maintain cleanliness and hygiene standards

 Maintaining cleanliness and hygiene is crucial in industries where products

are sensitive to contamination. The Billing Clerk cum Loading Supervisor plays

a vital role in ensuring a clean and hygienic work environment.

Raw Material

Handling/Stacking

 In wheat arrivals , its unloading and stacking and regular quality wise

maintenance of stock

JOB DESCRIPTION

2

 Should maintain stock of packing materials as per the production

requirements and their ordering

 Supervising wheat issue to production, dumping, cutting and its record

keeping

Production Process

Monitoring

 Monitor production schedules, timelines, and output.



Inventory

Management

 Keep a record of hourly production and maintaining

 Prepare daily dispatch report of products and submitted to the manager.

 Maintain weigh bridge records

 Maintain register for returnable and non returnable items

Cleanliness & Hygiene



Ensure the loading area, warehouse, and office spaces are clean and

organized.

Reporting &

Documentaion

 Maintain accurate and up-to-date records of loading activities, invoices, and

delivery notes.

 Generate reports on loading activities, billing, and inventory management.

 Ensure all documentation, including invoices, delivery notes, and loading

reports, are complete and accurate.

Coordination with

Other Departments

 Collaborate with production, logistics, and other teams to ensure smooth

operations.

Customer Satisfaction

 Ensure timely delivery of products to customers.4

 Communicate effectively with customers regarding delivery schedules, issues,

or concerns.

 Ensure high-quality service delivery, meeting customer expectations

.

2. EDUCATION AND EXPERIENCE

 Diploma or degree in Commerce, Business Administration, Logistics, or related field.

 Certifications in billing, logistics, or supply chain management

 Billing Experience: Minimum two years Experience in billing, invoicing, and financial record-keeping.

 Knowledge of Logistics Software: Familiarity with logistics software, billing systems, and inventory

management systems.

3. SKILLS / BEHAVIORAL COMPETENCIES

 Technical Expertise: Knowledge of billing procedures, invoicing, and payment tracking.

 Leadership & Supervision:. Ability to supervise and motivate team members.

 Organizational Skills: Ability to prioritize tasks, manage time, and maintain accurate records.

 Communication Skills: Effective communication with team members, customers, and stakeholders.

 Problem-Solving Skills: Ability to resolve issues and conflicts efficiently.

 Computer skill: strong knowledge in computer operation and software’s.

Job Type: Full-time

Pay: ₹13,000.00 - ₹20,000.00 per month

Benefits:

• Food provided
• Health insurance
• Provident Fund

Work Location: In person