Billing Executive

Job Purpose: To manage and ensure timely preparation, submission, and reconciliation of all billing-related activities, including O&M services, additional works, and supplied materials, while ensuring compliance with statutory requirements and internal controls. Key Responsibilities: 1.Billing & Documentation: - Prepare and submit monthly bills for O&M Services, Additional Works, and Supplied Materials for Bangalore & Maharashtra sites. - Ensure all billing is supported by the required documentation including: - Attendance Register of the current month - SLA (Service Level Agreement) report - Deployment Sheet - EPF, ESIC & PT challans 2.Statutory Compliance: - Ensure timely preparation and submission of: - EPF Payment Challan & ECS (with employee names highlighted) - ESIC Payment Challan & ECS (with employee names highlighted) - Prepare and maintain Employee Name List with breakup of PF & ESIC contributions, site-specific, on official letterhead. 3.Payroll Records: - Maintain and update the Muster Roll cum Wage Register (Form – T) monthly. 4.GST Filings: - Prepare and file monthly GST returns (GSTR1 and GSTR 3B) in coordination with the finance team. 5.Pending Payments: - Follow up and update records for pending client payments regularly. 6.Contract Management: - Prepare service contracts in the GS system as per purchase orders (POs) for Monthly, Quarterly, and Yearly billing cycles. - Ensure accurate contract mapping to enable timely invoice generation. 7.Quotation & Proposal Support: - Prepare quotations in GS for any additional works requested by the client. Skills & Qualifications: · Graduate in Commerce/Finance or related discipline. · 2–4 years of experience in billing/accounts in the facility management or any service industry. · Familiarity with statutory compliance related to EPF, ESIC, PT, and GST. · Proficiency in MS Excel and billing software (experience with GS system preferred). · Strong attention to detail and good documentation practices. · Effective communication and coordination skills. Preferred Attributes: · Prior experience in Facility Management/Service industry billing. · Ability to manage multiple tasks and adhere to strict timelines. · Strong analytical and reconciliation skills. Job Type: Full-time Pay: ₹25,000.00 - ₹30,000.00 per month Benefits: Health insurance Paid sick time Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Work Location: In person