Billing & Dispatch Coordinator

Billing & Dispatch Coordinator

Hydro Press Industries, a leading manufacturer of filter press machines, is expanding its operations and is currently seeking a Dispatch Coordinator to oversee and manage the dispatch process.

Primary Responsibilities:

• Responsible for the preparation of export documentation. Such as Invoice, Packing List, Bill of Lading, and Certificate of Origin - in coordination with the export consultant to ensure accuracy and compliance.
• Familiarity with DGFT regulations, e-Way Bill, ICEGATE portal, and shipping line documentation will be an added advantage
• Prepare E-Way Bills and commercial invoices in compliance with the sale order.
• Verify customer purchase orders, delivery challans, and dispatch documents before billing.
• Ensure taxes (GST, TDS, etc.) and pricing are correctly applied as per norms.
• Maintain records of all invoices, credit / debit notes, and other billing-related documentation.
• Manage end-to-end order processing by preparing Proforma Invoices, confirming orders with Marketing, generating sales and work orders, and coordinating daily with Production, Stores, Purchase, and Marketing teams to ensure smooth execution.

Secondary responsibility:

• Coordinate with the accounts / finance team for payment status, credit limits, and reconciliation.
• Handle invoice corrections, reprints, and amendments when needed.
• Update billing data in ERP or accounting software (e.g., Tally, Software).
• Coordinate with production and stores for readiness and availability of materials.
• Prepare dispatch documents like packing list, test certificate, product manual, invoice, E-Way Bill, transport receipt, gate pass, and delivery challan.
• Schedule and monitor dispatches through transporters or logistics partners.
• Track shipments and ensure on-time delivery to customers.
• Communicate with clients regarding dispatch updates, delays, and delivery confirmations.
• Maintain dispatch logs and documentation for audit and reference.
• Ensure compliance with statutory and company-specific documentation for shipping and invoicing.
• Liaise with the sales team for priority orders and dispatch instructions.

Requirements:

• Male / FemaleGraduates with 8–10 years of experience in dispatch coordination within a manufacturing environment are preferred.
• Proficiency in multiple languages is a plus, with preference given to Hindi.
• Maintain a soft and professional approach when communicating with the operations team and customers to resolve any project-related clarifications.

Salary will not be a constraint for the right candidate.

Location: Malumichampatti, Coimbatore
Industry: Special Purpose Machinery Manufacturing

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Leave encashment
• Paid sick time
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Experience:

• Billing & Dispatch Coordination: 6 years (Required)

Work Location: In person