BA3 - Assistant

Join us as part of the CEO office for PB Asia, where you will be a part of the team supporting. The successful candidate will be responsible for managing the day-to-day operations of the central office. This fast-paced role demands excellent communication skills, resilience, and the ability to support senior leadership. You will play a pivotal role in ensuring alignment, engaging with colleagues. Key Responsibilities: - Work closely with the Management team, supporting and overseeing calendar - Coordinate communication plans for both internal and external stakeholders - Assist in managing senior executive members" calendars and overall CEO office operations - Oversee timely responses to meeting invitations and requests - Assist in managing the Global team travel agenda and itinerary - Track travel bookings - Act as the point of contact for general communications - Arrange travel itineraries, including flights, accommodation, and ground transportation - Plan and schedule meetings and travel itineraries - Proactively anticipate the needs of the senior executive, prioritize tasks, and ensure timely completion - Manage day-to-day administrative tasks such as expenses, maintaining filing systems, distribution list management, and organization tasks - Facilitate senior executive members" meetings - Manage event planning - Assist in client meeting itinerary and collating client profiles prior to the meeting - Compile expenses - Maintain confidentiality of information - Utilize technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheet. Qualifications Required: - Strong communication skills - Ability to prioritize tasks effectively - Resilience and adaptability in a fast-paced environment - Previous experience in a similar administrative support role - Proficiency in Microsoft Office Suite - Excellent organizational skills Location: Mumbai Purpose of the role: To provide operating and administrative support to senior leaders and CEO office. Additional Company Details: The position has leadership responsibilities. People Leaders are expected to demonstrate a clear set of leadership behaviors to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviors are: - L Listen and be authentic - E Energise and inspire - A Align across the enterprise - D Develop others. Accountabilities: - Manage and facilitate the cost close out of projects - Provide administrative support for the implementation of talent development strategy - Maintain accurate and organized records, including financial documents - Manage office supplies, equipment, and inventory Analyst Expectations: - Meet the needs of stakeholders/customers through specialist advice and support - Lead and supervise a team, guiding and supporting professional development - Allocate work requirements and coordinate team resources - Demonstrate leadership behaviors to create an environment for colleagues to thrive Note: This job description emphasizes the importance of effective communication, organizational skills, and the ability to manage multiple tasks efficiently while supporting senior leadership.,