BA3 - Assistant

• Assisting in managing of senior executive members calendars and assisting overall CEO office operations.
• Overseeing their timely responses to meeting invitations and requests.
• Assisting in managing Global team travel agenda and itinerary .
• Tracking travel booking
• Being the point of contact for general communications
• Arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Planning and scheduling meetings , travel itinerary
• Proactively anticipating the needs of the senior executive, prioritizing tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, distribution list management and organization management tasks.
• Management and facilitation of senior executive members meetings.
• Event management.
• Assisting in client meeting itinerary and collating client profile prior to the meeting.
• Perform prescribed activities in a timely manner and to a high standard which will impact both the role itself and surrounding roles.
• Likely to have responsibility for specific processes within a team
• OR for an individual contributor, they manage own workload, take responsibility for the implementation of systems and processes within own work area and participate on projects broader than direct team.
• Execute work requirements as identified in processes and procedures, collaborating with and impacting on the work of closely related teams.
• Check work of colleagues within team to meet internal and stakeholder requirements.
• Provide specialist advice and support pertaining to own work area.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.
• Maintain and continually build an understanding of how all teams in area contribute to the objectives of the broader sub-function, delivering impact on the work of collaborating teams.
• Continually develop awareness of the underlying principles and concepts on which the work within the area of responsibility is based, building upon administrative / operational expertise.
• Make judgements based on practise and previous experience.
• Compiling expense
• Keeping confidential information
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheet.

Purpose of the role

To provide operating and administrative support to senior leaders and CEO office.

The position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviors to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L - Listen and be authentic, E - Energise and inspire, A - Align across the enterprise, D - Develop others.