The Global Ocean Freight Payables Associate lead s activities related to the timely creation, processing, reconciliation, and payment of invoices from the execution of PEP Import Export Ocean Freight business globally ( Ocean Carriers, 4PL - FF ) . This role will be responsible to provide tactical execution of the requirements to deliver these operations for the business and will deliver department KPIs and SLAs in support insuring I/E excellence and controls compliance for PEP .
The role will insure the areas of accounts payable, vendors support, vendor maintenance, field support, an d associated reporting and is accountable for the timely and accurate creation of requisitions through to payment of suppliers performing services for PEP for the assigned sector scop e . The role is also responsible to engage in improving efficiency of the operation through the broader I/E team.
Responsibilities
Functional Responsibilities :
- Ensure ocean freight requisition to pay process is completed in accordance to requirements of the business
- Ensure invoice processing activities are completed according to payment terms and business expectations
- Collabo r ate with Ocean Freight teams, Transport execution and Order mngmt to optimize and standardize ways of working and ensure good service delivery to business and customers
- Ensure Payment conditions are met and conditions adhered to prior to product release with appropriate comms , escalations and controls in place (e.g. Pay before shipment SSA payment in advance and credit limits checks) liaise to ensure final check before shipment (accounts receivable / local dispatch )**
- R esolve any escalated customer or vendor inquiries in a professional and efficient manner
- Ensure p ayable s duties are executed in compliance within internal audit (SAG/SOX) guidelines for each global market
- Provide period actual payment reporting and forecast detail to the sectors and businesses
- Support and action opportunities to automate I/E billing and payments
- Execute audit program to ensure timely payments and avoid ageing or impacts to vendor service
- Deliver inputs to comprehensive reporting on KPIs and metrics for payables by sector and capability
- Support initiatives to digitize processes and create digital tools to support continuous improvement efforts
- Adopt new and existing I/ E IT and Technology platforms sustainment, training, and enhancements
- Build sustainable business partnerships with sector operations teams, I/E procurement, I/E Ocean, I/E C&T to understand business drivers and add value to their operations
- Support Business Reporting processes and AOP Preparation as required
Qualifications
Qualifications / Requirements:
- Bachelor s degree required with concentration in Finance, Business, Data Analytics or SC
- 5-8 years experience with payable systems and processes (transportation / Customs & trade invoices a plus)
- Advanced/Proficient Computer Skills (MS office Excel Power BI) and data reporting systems
- Superb organizational, communication, and analytical skills
- Strong analytical and problem-solving skills to identify and formulate effective actions and prioritize
- Experience and comfort with digital systems and tools
- Ability to positively influence teams outside of direct responsibility and across multiple business units
- Capable of working in a remote work group and being managed by a remote manager
- Utilize technical/functional knowledge to creates and solve business problems
- Self-starter with attention to detail and experience leading multiple teams
- Ability to work collaboratively and proactively across multi-functional, sector, and business teams
- Excellent written and oral communication skills; proactively communicates using appropriate methods for situation and audience in clear, concise and professional manner
- English Fluency both written and verbal required; Exceptional communication skills across global businesses (additional languages a plus)
- Ability to navigate through ambiguity and adapt quickly to a changing environment
- Strong team player passionate about collaborating, coordinating, and committed to teamwork in all situations
Qualifications / Requirements:
- Bachelor s degree required with concentration in Finance, Business, Data Analytics or SC
- 5-8 years experience with payable systems and processes (transportation / Customs & trade invoices a plus)
- Advanced/Proficient Computer Skills (MS office Excel Power BI) and data reporting systems
- Superb organizational, communication, and analytical skills
- Strong analytical and problem-solving skills to identify and formulate effective actions and prioritize
- Experience and comfort with digital systems and tools
- Ability to positively influence teams outside of direct responsibility and across multiple business units
- Capable of working in a remote work group and being managed by a remote manager
- Utilize technical/functional knowledge to creates and solve business problems
- Self-starter with attention to detail and experience leading multiple teams
- Ability to work collaboratively and proactively across multi-functional, sector, and business teams
- Excellent written and oral communication skills; proactively communicates using appropriate methods for situation and audience in clear, concise and professional manner
- English Fluency both written and verbal required; Exceptional communication skills across global businesses (additional languages a plus)
- Ability to navigate through ambiguity and adapt quickly to a changing environment
- Strong team player passionate about collaborating, coordinating, and committed to teamwork in all situations
Functional Responsibilities :
- Ensure ocean freight requisition to pay process is completed in accordance to requirements of the business
- Ensure invoice processing activities are completed according to payment terms and business expectations
- Collabo r ate with Ocean Freight teams, Transport execution and Order mngmt to optimize and standardize ways of working and ensure good service delivery to business and customers
- Ensure Payment conditions are met and conditions adhered to prior to product release with appropriate comms , escalations and controls in place (e.g. Pay before shipment SSA payment in advance and credit limits checks) liaise to ensure final check before shipment (accounts receivable / local dispatch )**
- R esolve any escalated customer or vendor inquiries in a professional and efficient manner
- Ensure p ayable s duties are executed in compliance within internal audit (SAG/SOX) guidelines for each global market
- Provide period actual payment reporting and forecast detail to the sectors and businesses
- Support and action opportunities to automate I/E billing and payments
- Execute audit program to ensure timely payments and avoid ageing or impacts to vendor service
- Deliver inputs to comprehensive reporting on KPIs and metrics for payables by sector and capability
- Support initiatives to digitize processes and create digital tools to support continuous improvement efforts
- Adopt new and existing I/ E IT and Technology platforms sustainment, training, and enhancements
- Build sustainable business partnerships with sector operations teams, I/E procurement, I/E Ocean, I/E C&T to understand business drivers and add value to their operations
- Support Business Reporting processes and AOP Preparation as required
