Associate Manager- Global Ocean Freight Payables

Overview

TheGlobal Ocean FreightPayablesAssociateleadsactivities related to thetimelycreation,processing, reconciliation, and payment of invoices fromthe executionofPEP Import ExportOcean Freightbusinessglobally(Ocean Carriers, 4PL - FF).This role will be responsibleto providetactical execution of the requirements to deliver these operations for the business and will deliver department KPIs and SLAs insupportinsuring I/E excellenceand controls compliance for PEP.

The role willinsurethe areas of accounts payable, vendors support, vendor maintenance, field support,and associated reporting and is accountable for thetimelyandaccuratecreation of requisitions through topayment of suppliers performing services for PEPfor the assigned sector scope. The role is alsoresponsibleto engageinimproving efficiency of the operationthrough the broader I/E team.

Responsibilities

FunctionalResponsibilities:

• Ensureocean freightrequisition to pay process is completed in accordancetorequirementsof the business

• Ensure invoice processing activities are completed according topaymentterms and business expectations

• Collaborate withOcean Freightteams, Transportexecutionand Order mngmttooptimizeand standardize ways of working and ensure good service delivery to business and customers

• EnsurePayment conditions
  aremet andconditionsadhered to prior to product release- with appropriate comms,escalations and controls in place(e.g. Pay before shipment SSA - payment in advance and credit limits checks) -liaise to ensurefinal check before shipment (accounts receivable/ local dispatch)..

• Resolve any escalated customer or vendor inquiries in a professional and efficient manner

• Ensurepayablesduties are executed in compliance within internal audit (SAG/SOX) guidelinesfor each global market

• Provide period actual payment reporting and forecast detail to the sectors and businesses

• Support and actionopportunities to automateI/Ebillingand payments

• Execute audit program toensuretimelypayments and avoid ageing orimpactsto vendor service

• Deliverinputs tocomprehensive reportingon KPIs and metrics for payables by sector and capability

• Support initiatives to digitize processes and create digital tools to support continuous improvement efforts

• Adoptnew and existing I/E ITand Technologyplatformssustainment, training, and enhancements

• Build sustainable business partnerships with sector operations teams, I/E procurement, I/E Ocean, I/E C&T to understand business drivers and add value to their operations

• Support BusinessReportingprocessesand AOPPreparation asrequired

Qualifications

Qualifications / Requirements:

• Bachelor's degree required with concentration in Finance, Business, Data Analytics or SC
• 5-8 years experience with payable systems and processes (transportation / Customs & trade invoices a plus)
• Advanced/Proficient Computer Skills (MS office - Excel - Power BI) and data reporting systems
• Superb organizational, communication, and analytical skills
• Strong analytical and problem-solving skills to identify and formulate effective actions and prioritize
• Experience and comfort with digital systems and tools
• Ability to positively influence teams outside of direct responsibility and across multiple business units
• Capable of working in a remote work group and being managed by a remote manager
• Utilize technical/functional knowledge to creates and solve business problems
• Self-starter with attention to detail and experience leading multiple teams
• Ability to work collaboratively and proactively across multi-functional, sector, and business teams
• Excellent written and oral communication skills proactively communicates using appropriate methods for situation and audience in clear, concise and professional manner
• English Fluency both written and verbal required Exceptional communication skills across global businesses (additional languages a plus)
• Ability to navigate through ambiguity and adapt quickly to a changing environment
• Strong team player passionate about collaborating, coordinating, and committed to teamwork in all situations