Associate - Faculty Logistics (ASA)

The Programme in Higher Education Administration offers a unique opportunity to gain hands-on experience at a world-class institution. As an Associate, you will play an essential role in supporting academic and administrative activities, contributing to the smooth delivery of programmes and student services.

This position is designed to help you build valuable professional skills and develop a strong foundation in education management. Through this programme, you will benefit from specialized workshops, mentorship, and real-world exposure to the operations of a premier academic institution. This is a promising opportunity for individuals looking to advance their careers in higher education administration and related fields.

Job Outline

The Associate will assist in the seamless planning and execution of academic and student affairs functions, with a focus on three main areas: examinations, course management, and bidding support.

Responsibilities include preparing and organizing exam materials, coordinating with invigilators, managing post-exam activities such as totalling checks, OMR sorting, and archiving; supporting course delivery by preparing course-related materials, managing schedules, coordinating hybrid and guest sessions; and assisting with the bidding process through system readiness, vendor coordination, and data collation.

Additionally, the Associate will maintain key academic records and documentation to support institutional needs such as rankings, surveys, and accreditation processes, ensuring the smooth and efficient functioning of academic operations.

Job Specification

Knowledge / Education

Any graduate

Specific Skills

Technical Proficiency in MS Office (Excel, Word, and PowerPoint), Data Management, and Organizational Skills

Desirable Experience

Freshers or candidates with prior experience in administration or academic coordination are preferred.

Job Interface/Relationships:

Internal

LRC, Academic Associates, GRAF, and Operations Team.

External

Facility Management Team (Sarovar), Printing Team, IT and other ISB empaneled vendors as required.

Key Responsibilities and % Time Spent

Examination Support

Course Management

Bidding Management & Data Support

Total Time Spent on All Responsibilities - 100%

KRA -

KPI -

• Accurate and timely preparation of exam materials (seating layout, question papers, OMRs)
• Effective coordination with invigilators and academic staff
• Smooth execution of Exam
• Sorting of question booklets and handing over the same to the respective course AAs
• Totalling checks and boxing of the papers for Paper viewing
• Organize the paper viewing sessions
• Timely and accurate audit data support
• Archiving of the papers

* All the activities happen twice in the term

Measure -

-100% Stakeholder feedback.

-Compliance with audit as per the guidelines

Weightage -

KRA -

KPI -

at each phase and support bidding manager

• Coordinate with other departments and external vendor for smooth functioning of bidding process

• Collate the PGP data as required for Ranking and Accreditation process
• Support in preparation of graduating class data
• Collate faculty data for survey and share it with manager
• Collate faculty contact hour file term wise

Measure -

-Accuracy of submitted data

-Stakeholder satisfaction and response time

Weightage -

KRA -

KPI -

• Preparing CRFs, course packs, and materials for sessions 1 and 2, assigned for the course and term.
• Creating personalized schedules for all teaching faculty and updating any changes as needed.
• Distributing CSV files for students -calendar blocking for PGP/PGP YL programmes in Hyderabad.
• To prepare & send the customized weekly schedule from master schedule to the stakeholders
• Dry runs for new faculty and hybrid courses.
• Handling Guest sessions, Class recording, tutorials scheduling.
• Course Catalogue preparation.
• Collating bidding information.
• Collation of Audit credit information for staff/alumni and AAs.
• Coordinating the logistical requirements for the course

Measure -

-Delivery timelines met

-Session readiness and issue logs

-Faculty and student satisfaction

-Completeness of academic logistics and documentation

Weightage -

Any Other Significant Input

• Maintain good interpersonal relations, be detail-oriented, and have the ability to multitask effectively.