Assistant Store Manager

Key Responsibilities:

1. Material Handling & Inventory Management

o Receive, inspect, and verify incoming raw materials and packing materials as

per purchase orders.

o Maintain accurate records of transit, Finished Goods. and return goods

o Conduct periodic physical stock audits and maintain real-time inventory using

FIFO/FEFO systems.

2. Loading & Unloading Operations

o Supervise the loading/unloading of raw materials, packing materials, and

finished goods.

o Ensure proper documentation, quantity checks, and handling practices during

movement.

o Coordinate with transporters and internal departments for smooth and

timely movement of materials.

o Ensure timely dispatch and accurate loading of finished goods as per

approved sales or dispatch orders.

o Ensure that the finished goods loaded in the vehicle match the sales bill

exactly — avoiding both shortages and excess quantities.

o Cross-check dispatch documents with physical stock before vehicle release.

3. Finished Goods Management & Dispatch

o Store finished goods batch-wise with proper labelling and segregation.

o Ensure timely dispatch and loading of finished goods as per approved sales

or dispatch orders.

o Coordinate with QA/QC for release status before dispatch.

4. Billing & Documentation

o Prepare finished goods bills/invoices based on dispatch and customer

orders.

o Ensure accurate entry of product names, batch numbers, quantities, and

rates.

o Submit bills to accounts and sales teams on a daily or batch-wise basis.

5. Bill Verification

o Verify bills from suppliers/vendors related to inward raw/packing materials.

o Match invoice details with GRN (Goods Receipt Notes), P.O. (Purchase Order),

and physical receipts.

o Highlight any discrepancies to procurement/accounts for timely resolution.

6. Documentation & Record-Keeping

o Maintain all records of finish goods, despatch goods and return goods.

o Update ERP/software system for all material and billing transactions.

o Keep all store-related documentation up to date and audit-ready.

7. Coordination & Communication

o Act as a point of contact between store, production, QA/QC, purchase, and

accounts departments.

o Provide daily updates of stock and billing status to seniors and concerned

teams.

8. Compliance & Safety

o Adhere to cGMP, 5S, and safety norms in storage and dispatch operations.

o Ensure proper storage conditions and segregation of materials to avoid cross-

contamination or spoilage.

o Monitor and control near-expiry or non-moving inventory.

9. ERP/Software system

o Ensure that all entries such as FMR (Finished Material Receipt), sales bills,

and dispatch notes are completed at the time of activity to avoid delays or

backlogs.

o Maintain updated records for audit and compliance.

10. Shipments Readiness.

o Ensure shipment readiness for Export, Amazon, and Domestic dispatches,

including activities like wrapping, strapping, labelling, and palletization as per

the Proforma Invoice (PI).

o Coordinate timely dispatch of all shipments to avoid any delays or non-

compliance with customer requirements.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Schedule:

• Day shift

Ability to commute/relocate:

• Shimla, Himachal Pradesh: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Candidate Should have experience in Cosmetic & FMCG Industry ?
• Candidate need to have experience in Billing & Documentation/Compliance & Safety/ ERP/Software system/Shipments Readiness ?

Experience:

• Store management: 3 years (Required)

Location:

• Shimla, Himachal Pradesh (Required)

Willingness to travel:

• 100% (Preferred)

Work Location: In person