ASSISTANT MANAGER

Job Profile – Assistant Manager (Administration) in EPC

Position Title: Assistant Manager – Administration

Department: Corporate / Project Administration

Reporting To: Deputy Manager/Manager – Administration / Head – Administration

Location: Corporate Office / Project Sites

Role Objective

Key Responsibilities

1. Office & Site Administration

• Oversee day-to-day administrative operations at corporate office and project sites.
• Ensure upkeep, maintenance, and availability of office/site infrastructure (workstations, utilities, housekeeping, pantry, etc.).
• Coordinate travel, transport, lodging, and boarding arrangements for employees, consultants, and visitors.
• Support mobilization/demobilization of manpower at project sites.

2. Vendor & Contract Management

• Identify, negotiate, and manage vendors for admin-related services (housekeeping, catering, transport, security, etc.).
• Maintain AMCs (Annual Maintenance Contracts) for facilities, equipment, and vehicles.
• Track vendor performance and ensure service level agreements are met.

3. Employee Services & Welfare

• Facilitate canteen, medical, transport, and other employee welfare services at site and office.
• Manage grievance redressal related to admin services.
• Support compliance with health, safety, and environmental (HSE) policies in coordination with HSE team.

4. Statutory & Compliance

• Ensure statutory compliance for labour laws, licenses, permits, and approvals relevant to project sites.
• Coordinate with HR & Legal for audits, inspections, and renewals.

5. Documentation & Reporting

• Maintain records of agreements, licenses, facilities, vehicle logs, and site assets.
• Generate MIS reports on admin expenses, transport usage, manpower movement, etc.
• Ensure adherence to budgetary controls for admin expenses.

6. Support to Management & Projects

• Assist in organizing official events, conferences, and project kick-off meetings.
• Liaise with government authorities, local bodies, and communities as required.
• Provide timely administrative support for smooth project execution.

Key Skills & Competencies

• Strong knowledge of EPC/site administration practices.
• Vendor negotiation and contract management skills.
• Knowledge of statutory requirements related to admin & labour compliance.
• Good communication and coordination abilities.
• Problem-solving and quick decision-making at site level.
• Proficiency in MS Office and ERP systems.

Qualification & Experience

• Graduate / Post Graduate in any discipline (MBA/PGDM preferred).
• 5–8 years of experience in administration, preferably in EPC / Infrastructure / Construction industry.
• Exposure to multi-site admin management will be an added advantage.