Assistant Manager - Factory Administration

Key Responsibilities:

1. Administrative Management:

• Plan, coordinate, and streamline administrative procedures to enhance operational efficiency.
• Recruit, allocate, and oversee administrative staff to ensure optimal team performance.
• Supervise staff performance and guide skill development.
• Ensure seamless communication across departments to support daily operations.
• Manage office supplies, vendor relations, and budget adherence for purchases (e.g., stationery, uniforms, ID cards).
• Coordinate travel, hotel bookings, and guest house arrangements for staff and visitors.
• Handle third-party vendor relationshipslabour contractors, housekeeping, security.
• Manage insurance portfolios, worker compensation claims, accident investigations, and communication.

2. Facilities & Services Management:

• Oversee maintenance, repair, and operation of factory facilities, including coordinating with electricians, plumbers, HVAC technicians.
• Manage vendor appointments, bills, and vendor performance, ensuring timely reconciliation.
• Organize office-related activities: recycling, renovations, refurbishments, corporate events.
• Ensure compliance with hazardous waste disposal, employee health checkups, uniform, and PPE distribution.
• Lead participation in engagement and CSR activities; prepare for internal and external audits.
• Organize and manage client visits and business events at the factory.

3. Canteen Management

• Oversee in-house canteen operationsmeal quality, timeliness, and service standards.
• Ensure food safety, hygiene, and cleanliness compliance in the canteen.
• Supervise kitchen staff to maintain high standards in food preparation and service.
• Monitor canteen inventory (ingredients, snacks, beverages) and control budget.
• Collect and act on employee feedback to improve canteen services.

4. Inventory, Asset & AMC Management

• Maintain inventory of office stationery and company assets; manage AMC renewals.
• Coordinate repairs and preventive maintenance of office equipment.
• Appoint and oversee vendors and service providers (e.g., telecom, ISP, travel agents, couriers).

5. Client & Stakeholder Experience

• Plan and manage client visits, ensuring a positive and branded factory experience.
• Curate experiences for clients and employees, including food preferences and dietary needs.
• Champion opportunities to consistently improve the brand and workplace experience.

6. Policy, Compliance & Documentation

• Handle documentation and processes related to Mediclaim.
• Manage workmen policy and renewal on timely basis
• Maintain centralized records—correspondence, rent/lease agreements.
• Ensure compliance with SOPs, TATs, and legal/regulatory requirements.
• Implement systems to monitor facility hygiene and cleanliness.

7. Workspace & Event Management

• Conduct space planning, allocation, optimization, and forecasting.
• Manage logistics and purchases for festivities and engagement events.
• Contribute to festive celebrations and CSR Activities planned by HR team.

8. MIS Management & Reporting

• Maintain Admin MIS, ensuring timely and accurate reporting of key metrics.
• Regularly update administration, facilities, and canteen-related reports.
• Present monthly Admin performance reports, highlighting trends, challenges, and improvement areas during review meetings.