Assistant Human Resource Manager

Organisation Culture

At Pathways, we believe that the vision is a shared responsibility of all the members. As a learning organisation, we are committed to empowering our school community to experiment, innovate and achieve.

We nurture a symbiotic relationship between our schools vision and systems at school such as human resources, learning environment, policies, and operational procedures for all these aspects to interact and work together as a whole.

Our students demonstrate a keen desire to learn, they are curious about the world they live in and wish to explore a variety of experiences to develop their innate talents. Our work at PWS is rewarding, challenging, and meaningful, because we believe as our employees grow professionally, our students will excel as well.

Vision

Pathways aims to build and nurture a community of thinking and compassionate global citizens, who are committed to living with responsibility, learning and innovating with enthusiasm, and balancing a strong work ethos with a sense of play.

Mission

It is our mission to ensure that in a safe, tranquil, stimulating and intellectually challenging environment, all students shall have ample opportunity to:

• Imbibe universal values of oneness
• Create & nurture a holistic community through multiple paths and approaches to learning
• Acquire habits of curiosity, reflection, adaptability, resilience and self-discipline
• Commit to promoting and safeguarding a healthy, sustainable and aesthetic environment
• Maintain respect for diversity, equality and equity

Pathwaysian responsibilities

Every staff member is an active advocate of Pathways World Schools vision, mission, and motto, ensuring implementation of all policies, supporting the School’s strategic goals, and committed to successful implementation of the programme in alignment with the IB’s Philosophy and pedagogy.

The keys values to success are: -

• Collaborate to ensure that the school’s curriculum provides a safe, supportive learning environment for students, teachers, and all other members of the Pathways’ community.
• Engage with leadership, colleagues, students, and the school community to create a

dynamic, aspirational, and innovative culture – a professional learning community grounded in collaboration, focused on improving learning outcomes, and driven by data-informed decision-making.

• Promote a culture where diversity and inclusion are encouraged and students learn to respect differences, take responsibility for their actions, exercise leadership, actively build community and strive for academic excellence.
• Transform students as they learn, through dynamic cycles of inquiry, action, and reflection. Enable and support students as they develop the approaches to learning they need – for both academic and personal success.
• Become a part of an active global community of educators who specialise in one of the world’s most exciting and distinctive educational systems, taking part in the IB community through networks like the IB Blogs, teachers can share knowledge, resources and experiences and connect together to strengthen the IB’s and School’s mission.
• Uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school
• Ensure a positive engagement in, and support for, safeguarding policy and practices.

The responsibilities include, but are not limited to:

Key Responsibilities

1. Talent Attraction & Recruitment

• Facilitate the end-to-end recruitment process including drafting job descriptions, posting job openings on platforms like Naukri.com, school website, through internal referrals etc.
• Source and screen potential candidates to match the school’s academic and non-academic staffing needs.
• Schedule interviews, coordinate with hiring panels, conduct reference checks, and manage the offer and onboarding process.
• Coordinate with the admin for transport arrangements and ensure medical check-ups are completed post-joining.

2. Onboarding, Induction & Orientation

• Manage the onboarding process and complete documentation as per HR checklists.
• Facilitate induction programs for new academic and administrative staff in coordination with relevant departments.
• Track and ensure induction responsibilities are completed.
• Coordinate printing and issuing of ID cards, and other onboarding essentials.

3. Talent Management & Performance Review

• Monitor probation periods and coordinate confirmation and appraisal processes with Principals.
• Support annual performance reviews, assist in issuing increment/appreciation/salary moderation letters.
• Maintain confidentiality and integrity in all performance and personnel matters.

4. Training & Development

• Assist in identifying staff training needs in collaboration with department heads and school leadership.
• Organize internal and external training sessions, workshops, and orientation programs.
• Handle end-to-end coordination of professional development workshops including registrations, logistics, bookings, and post-workshop documentation.
• Prepare indemnity bonds, maintain workshop records, and archive workshop reports.

5. Professional Development Activities

• Collaborate with Academic Heads to support ongoing professional development initiatives.
• Ensure alignment of development programs with institutional goals and staff career progression.
• Track and evaluate outcomes of training sessions and suggest improvements.

6. Staff Welfare, Employee Engagement & Benefits

• Implement and monitor staff welfare programs and employee engagement activities.
• Design and execute employee engagement initiatives such as staff events, appreciation days, team-building activities, and feedback forums.
• Facilitate employee medical benefits, insurance coordination, and other staff-related welfare schemes.
• Provide support during personal/emergency situations sensitively and responsibly, in line with school policies.

7. Data Management & Record Maintenance

• Maintain and update employee records in HRMS and staff directory.
• Ensure secure and organized personnel file maintenance.
• Keep accommodation records updated for relevant discussions with leadership.

8. Expat HR Support

• Prepare visa, FRRO, and other documentation required for expatriate staff.
• Liaise with legal/immigration consultants for timely processing.
• Provide end-to-end support to expatriates during onboarding, stay, and exit processes.

9. Exit & Clearance Process

• Oversee smooth exit processes including clearance forms, exit interviews, handover coordination, and full & final settlements.
• Coordinate with administration for accommodation clearance, recovery of school assets, and preparation of indemnity bonds.
• Archive exit-related documents and provide relevant reports as needed.

11. General Responsibilities

• Support the Head HR in daily operations and special HR projects.
• Collaborate with other departments for inter-functional HR coordination.
• Participate in school events, community outreach, and pastoral responsibilities as assigned.
• Undertake any additional responsibilities assigned by the School Director, Principals, or General Manager.
• Ensure compliance with school policies, local labor laws, and best HR practices.

Undertake any task the School Director / Principals / General Manager or Management may reasonably identify in time of need. The elements contained in this description are subject to amendment, after consultation, as the needs of the school change. And generally, to do all acts commensurate to the post offered.