Assistant Executive - Admin (Doormatry/Guest house Management)

Role & responsibilities

Job Purpose

To ensure smooth, safe, and disciplined management of company dormitories/hostels by handling daily operations, maintenance coordination, room allocation, welfare support, and grievance handling for resident employees.

2. Key Responsibilities

A. Dormitory Operations Management

• Manage day-to-day operations of company dormitory/hostel.
• Ensure proper room allocation, shifting, and vacating process.
• Maintain updated records of occupants, room status, and inventories.
• Check cleanliness, housekeeping quality, and overall hygiene standards.

B. Safety & Compliance

• Ensure compliance with company safety, security, and fire-safety norms.
• Conduct regular inspections of rooms, common areas, electrical fittings, etc.
• Coordinate with Security team for access control and discipline.

C. Employee Welfare & Issue Resolution

• Handle accommodation-related queries, complaints, and grievances of residents.
• Ensure peaceful environment with adherence to dormitory rules.
• Organize orientation for new joiners regarding dormitory rules.
  

D. Vendor & Maintenance Coordination

• Coordinate with housekeeping, maintenance, canteen, transport, and security vendors.
• Follow up daily on cleaning schedules, repairs, and utilities.
• Monitor AMC servicespest control, water supply, electrical, plumbing, etc.
• Verify vendor attendance, performance, and service quality.
  

E. Documentation & Reporting

• Maintain check-in/out records, occupancy sheets, and discipline logs.
• Prepare MIS reports: occupancy status, complaints, maintenance tracker, etc.
• Monitor inventory (beds, mattresses, lockers, linen, etc.) and raise requirements.
  

F. Cost & Budget Control

• Monitor resource utilisation and reduce wastage.
• Support in budgeting for dormitory operations (utility, maintenance, staff).
  

Preferred candidate profile

Eligibility Criteria

• Graduate in any discipline
• 25 years of experience in hostel/dormitory/guest house/large accommodation management (preferably in manufacturing setup)
• Ability to work in shifts if required

Skills & Competencies

• Strong coordination & communication skills
• Problem-solving ability
• Basic knowledge of maintenance & housekeeping standards
• Record management skills
• Vendor handling & negotiation
• Discipline & people management