Job
Description
Overview 170+ Years Strong. Industry Leader. Global Impact. At Pinkerton, the mission is to protect our clients. To do this, we provide enterprise risk management services and programs specifically designed for each client. Pinkerton employees are one of our most important assets and critical to the delivery of world-class solutions. Bonded together, we share a commitment to integrity, vigilance, and excellence. Pinkerton is an inclusive employer who seeks candidates with diverse backgrounds, experiences, and perspectives to join our family of industry subject matter experts. The Administrative Operations Specialist will play a pivotal role in ensuring the smooth functioning of the team’s daily operations by managing schedules, facilitating communication, and providing administrative support. This position requires a highly organized individual who can efficiently handle multiple tasks while coordinating with various stakeholders to meet operational goals and deadlines. Responsibilities Represent Pinkerton’s core values of integrity, vigilance, and excellence. Calendar Management : Assist PSOC Manager in maintaining the daily team calendar, ensuring that meetings, deadlines, and important events are accurately scheduled. Coordinate internal and external meetings, including setting up virtual or in-person meetings, and ensuring all logistics are handled. Stakeholder Communication : Assist the PSOC Manager in acting as a liaison between the internal team and external stakeholders by facilitating the timely exchange of important information and updates. Operations Support : Assist with day-to-day administrative operations, ensuring team members have the resources needed for smooth workflow. Track and report on team activities and project timelines, escalating issues when necessary. Documentation & Reporting: Assist PSOC Manager in maintaining organized records of meetings, communications, and documents relevant to the team’s operations. Prepare and submit regular reports on team performance, scheduling adherence, and project updates to management and stakeholders. Process Improvement: Support in identifying and recommend improvements to operational processes, streamlining workflow to enhance team efficiency. Assist in the implementation of new tools and systems to optimize team operations. Ad-hoc Administrative Support: Provide additional administrative support as required, including handling correspondence, managing office supplies, and assisting with any team-related inquiries. Support HR and finance teams with employee onboarding and offboarding processes when needed. All other duties, as assigned. Qualifications Bachelor’s degree in business administration, Operations Management, or a related field (or equivalent experience). Fresher or 1 year of experience in administrative support, operations, or a similar role. Strong written and verbal communication skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools (Google Calendar, Outlook Calendar, etc.). Ability to adapt to changing priorities in a fast-paced environment. Experience with stakeholder relationship management and reporting. High level of professionalism and discretion when handling sensitive information. Working Conditions: With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions; Regular computer usage. Occasional reaching and lifting of small objects and operating office equipment. Frequent sitting, standing, and/or walking. Travel, as required. Pinkerton is an equal opportunity employer to all applicants and positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any protected status by local, state, federal or country-specific law.
