Administrative Executive

As an Administrative Executive at Bloomingdale International School, your role is crucial in ensuring the smooth operation of the school by assisting the School HOS, Admin Manager, and Administrative officer in various areas such as facilities, transport, staff accommodation, vendor management, and general administration. Your responsibilities include facilitating the administrative officer in resolving admin concerns, supporting school events, ensuring effective resource utilization, maintaining IB Standard of service delivery, and submitting regular reports to the administrative officer and HOS. **Key Responsibilities:** - **Transportation:** - Oversee internal and external transport requirements - Supervise bus staff dress code adherence and cleaning of buses - Ensure timely bus schedules and address bus-related issues - Maintain logbooks, track diesel filling, and prepare indents for bus repairs - Assist in yearly bus route planning and insurance renewals - **Accommodation:** - Arrange accommodation, food, and transport for new staff - Maintain assets inventory for accommodation purposes - **Facilities Management:** - **Housekeeping:** - Supervise cleaning in sports area, parking area, and outside campus zone - Assist in summer-related works and repairs - **Security:** - Verify bookings and issue guest cards as per slots - **Gardening:** - Prepare monthly gardening schedules and oversee daily work execution - **Ground Maintenance:** - Manage daily check-in/out timings of players - Oversee swimming pool maintenance and ground issues - **Periodical Works:** - Update timings as per holidays for playo - Support admin officer in sports area upkeep and equipment maintenance **Job Qualifications:** - Graduate with Administration background - 3+ years of experience in Administration and Building Maintenance in educational institutions - Excellent communication, presentation, and organizational skills - Proficiency in Office 365, MS Office, Google Docs, and Outlook - Ability to work independently, solve problems creatively, and meet deadlines under pressure In addition to the mentioned responsibilities, any other duties assigned by the Managers and Management Team are to be completed promptly. Work timings are to be strictly followed as per company policy. *Note: Any additional details of the company were not present in the provided job description.*,