Administrative Coordinator

Management Administrative – Job Role & Responsibilities Job Role Overview A Management Administrative Professional supports senior management and the organization by handling administrative operations, coordinating communication, maintaining records, and ensuring smooth day-to-day workflow. The role focuses on efficiency, organization, and support across departments. Key Responsibilities 1. Administrative & Clerical Support Manage schedules, calendars, and appointments. Handle emails, calls, and official correspondence. Prepare and format reports, letters, and presentations. Maintain office filing systems (digital & physical). 2. Office Coordination Oversee daily office operations and ensure tasks run smoothly. Coordinate with employees, departments, and external vendors. Manage office supplies, equipment, and inventories. 3. Documentation & Record Management Maintain accurate and confidential records. Draft meeting agendas, minutes, and follow-up action reports. Organize and update administrative databases. 4. Management Support Support managers with administrative tasks and project coordination. Track deadlines, follow up on pending tasks, and ensure timely completion. Assist with travel planning, itineraries, and expense management. 5. Communication & Coordination Act as a communication bridge between management and staff. Help coordinate meetings, conferences, and events. Prepare internal communication notes and announcements. 6. Data Management & Reporting Collect and organize data for business decisions. Prepare spreadsheets, dashboards, and analytical reports. Update and maintain internal systems and records. 7. HR & Operational Support (optional depending on company) Assist with recruitment coordination and onboarding. Manage attendance, leave records, and employee databases. Support employee engagement and office activities.