Administrative Coordinator

We invite applications for the role of Admin for Azim Premji Scholarship.

The Foundation launched the Azim Premji Scholarship in 2024-2025. The scholarship supports girl students from disadvantaged backgrounds to pursue higher education. This programme will be launched in phases starting with select geographies and will cover the entire country in the next few years. For more details, please visit our website.

Responsibilities:

1. Infrastructure Support

• Oversee the setup and maintenance of workstations, furniture, and common areas. This includes, but not limited to, the points below:
• Procurement: of the assets, consumable materials that will be required
• Vendor management: follow up/ track delivery/ work completion, follow up for bills, track movement of invoices from submission date to payment date.
• Permissions & compliances: Ensuring documentation required to establish compliance of the facility such as NOCs, fire compliance certificate. Keeping track of and follow-up with different entities for required documentation, approvals and permissions.
• Coordination: with different functions within the organisation such as IMF, IT to ensure efficient and timely completion
• Any other tasks that may be required for setting up the required infrastructure.

2. Facility Management

• Ensure the cleanliness, safety, and functionality of the office premises.
• Coordinate housekeeping, security, and maintenance staff.
• Manage power backup, air conditioning, and lighting in the premises.
• Ensure, surveillance (CCTV), and fire safety compliance.
• Any other tasks that may be required for managing the facility.

3. Office Support

• Assist with seating arrangements and onboarding logistics for new joiners.
• Maintain inventory of office supplies (stationery, pantry items, ID cards, etc.).
• Raise and track purchase requests and vendor bills.
• Any other tasks as may be required to support operations.

4. Logistics & Travel

• Arrange travel and stay for members/guests.
• Coordinate transport for members/guests.
• Support organising of team meetings, field visits, and other such events.
• Any other tasks as may be required to logistics and travel.

Skills & Qualifications:

• An undergraduate degree in any discipline from a reputed institution.
• 2 plus years of relevant experience is desired.
• Good communication skills.
• Language proficiency in English and any one or more of the regional languages.

Application Procedure:

​“Application for Admin - Kalaburagi :”